Clarification from the agency

Current and permanent employees of Samuel S Stratton VA Medical Center - Albany

Videos

The purpose of this position is to conduct and evaluate a wide range of program management and administrative duties to fulfill requirements related to VHA's academic mission and OAA's strategic plans.
Duties include, but may not be limited to the following:

• Responsible for the technical work required for HPE programs including affiliation agreements, trainee qualifications and credentials letter (TQCVL), program letters of agreement (PLAs), direct HPT/affiliate staff customer service, and the on- and off­ boarding processes of HPTs.
• Review and validate HPT applications, qualifications, and appointment against OAA criteria before starting clinical rotations and performing patient care.
• Inform management with authoritative analyses, policy guidance and opinions regarding HPT appointment and on- and off-boarding processes as it relates to HPE programs.
• Enhance the efficiency of processes and HPT training experience as it effects the reputation of VA and its ability to maintain and expand the clinical workforce of VA and the nation through recruitment and retention of highly qualified HPTs.
• Responsible for enacting process changes with OAA, affiliate staff, facility leadership, clinical and administrative service lines by implementing SOPs, developing and administering training programs, and advising on HPE regulations.
• Provide complex coordination across clinical and administrative service lines at both facility and Veterans Services Integrated Network (VISN) levels.
• Synthesize and maintain data from diverse data systems and sources to cross check, validate and present relevant information and reports.
• Performs other related duties as assigned.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/03/2025.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

To qualify for this position at the GS-9 level, you must meet one of the following:

Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to
at least the next lower grade level (GS-7) in the Federal Service, that is directly related to the work of the
position and has equipped you with the particular knowledge, skills and abilities to successfully perform
the duties as a Health System Specialist. Qualifying specialized experience is defined as progressively
responsible analytical or administrative, or clinical management or supervisory experience in the health
care field. This work may have been performed in an operating health care facility or a higher
organizational echelon with advisory or directional authority over such facilities. Work must have
involved a close working relationship with facility managers and analysis and/or coordination of
administrative, clinical, or other service activities, and provided knowledge of the following: (1)
Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations
and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and
facility systems and requirements in various administrative areas such as budget, personnel, and
procurement. At this level, applicants would have obtained this experience working within a health care
setting; working directly with healthcare professionals and other administrators to solve problems in
support of the delivery of patient care; and experience assisting an administrative component of a
health care onboarding process. ~OR~

Education: Successfully completed a master's or equivalent graduate degree, successfully completed
two (2) full years of progressively higher level graduate education leading to such a degree, LL.B or J.D
in a related field of the position to be filled (i.e., hospital administration, public health administration, or
related fields such as business or public administration with course work in health care administration).
Education at the graduate level must have been obtained in an accredited college or university and must
demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE:
Transcripts must be submitted with your application materials. Education cannot be credited without
documentation. ~OR~

Combination: Combinations of successfully completed graduate level education (beyond the first year)
and specialized experience as described above, to meet the total experience requirements. The
education portion must include graduate courses that demonstrate the knowledge, skills, and abilities
necessary to do to the work of this position (i.e. hospital administration, public health administration, or
related fields such as course work in health care administration). This education must have been
obtained in an accredited college or university. NOTE: Transcripts must be submitted with your
application materials. Education cannot be credited without documentation. Experience must be clearly
indicated in your resume.

To qualify for this position at the GS-11 level, you must meet one of the following:

Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to
at least the next lower grade level (GS-9) in the Federal Service, that is directly related to the work of the
position and has equipped you with the particular knowledge, skills and abilities to successfully perform
the duties as a Health System Specialist. Qualifying specialized experience is defined as progressively
responsible analytical or administrative, or clinical management or supervisory experience in the health
care field. This work may have been performed in an operating health care facility or a higher
organizational echelon with advisory or directional authority over such facilities. Work must have
involved a close working relationship with facility managers and analysis and/or coordination of
administrative, clinical, or other service activities, and provided knowledge of the following: (1)
Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations
and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and
facility systems and requirements in various administrative areas such as budget, personnel, and
procurement. At this level, applicants would have obtained this experience working within a health care
setting; working directly with healthcare professionals and other administrators to solve problems in
support of the delivery of patient care and education/training; experience running an administrative
component of a health care onboarding process; and analyzes and synthesizes data from diverse data
systems to improve business processes. ~OR~

Education: Successfully completed a Ph.D., equivalent doctoral degree, three (3) full years of
progressively higher-level graduate education leading to such a degree, Or LL.M in the related field of
the position to be filled (i.e., hospital administration, public health administration, or related fields such
as business or public administration with course work in health care administration). The education
portion must include courses that demonstrate the knowledge, skills, and abilities necessary to do the
work of this position. Education must have been obtained in an accredited college, or university. NOTE:
Transcripts must be submitted with your application materials. Education cannot be credited without
documentation. ~OR~

Combination: Combinations of successfully completed graduate level education (beyond a master's
degree) and specialized experience as described above to meet total experience requirements. The
education portion must include graduate courses that demonstrate the knowledge, skills, and abilities
necessary to do to the work of this position (i.e., hospital administration, public health administration,
or related fields such as business or public administration with course work in health care
administration). NOTE: Transcripts must be submitted with your application materials. Education cannot
be credited without documentation. Experience must be clearly indicated in your resume.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

You will not be contacted for additional information.

Applicants will be deemed ineligible if supporting documentation is not submitted.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Note: Experience must be fully documented on your resume and must include job title, series and grades for all federal positions held, duties, month and year start/end dates AND hour worked per week.