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Accounting Technician

Department of Veterans Affairs
Veterans Health Administration
This job announcement has closed

Summary

The Accounting Technician is located in Fiscal Service at the Cincinnati VA Medical Center. This position reports to the Chief, Accounting Section.

Overview

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Hiring complete
Open & closing dates
01/27/2023 to 02/12/2023
Salary
$48,640 to - $63,231 per year
Pay scale & grade
GS 7
Location
1 vacancy in the following location:
Cincinnati, OH
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Job family (Series)
Supervisory status
No
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Announcement number
CBSR-11815233-23-BS
Control number
702719300

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Duties

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Major Duties:

  • Reviews and approves requisitions for services, supplies, real property, equipment, and adjustments for all appropriations (including GPF & CWT) for the medical center.
  • Processes 2237 and 1358 obligations and modifications on a daily basis according to accuracy, validity, and funding availability.
  • Obligating documents are received in IFCAP, processed, and transmitted to FMS.
  • Researches daily rejects for miscellaneous orders, service orders, contracts, A&E orders, receiving reports and amendments and makes corrections as necessary to resubmit transaction to FMS.
  • Audits payment documents received from vendors, employees, education, research, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness.
  • Posts payments to obligation documents.
  • Reviews IPPS to ensure invoices are being certified in a timely manner.
  • Reviews the Accepted Document Listing to verify payments were processed correctly.
  • Records deposits from the Agent Cashier in FMS and verifies correct costing is used.
  • Audits Replenishments from Agent Cashier.
  • Processes cost transfers, which include but are not limited to, EW's for correcting erroneous costing on purchase orders, ET's for correcting payments, three-part ET's for correcting costing with expenses, and EB's and SE's for transferring of costs between stations.
  • Offsets US Bank convenience checks against obligation documents in a timely manner.
  • Serves as Alternate Agent Cashier.
  • Assists in training of personnel in the use of IPPS, FMS, Concur, IFCAP, AVIS.
  • Reconciles and balances the Accrued Services Payable and Undelivered Orders Reports in FMS and IFCAP monthly.
  • Conducts follow-up with service line to determine appropriate action to resolve aged items.
  • Provides support for VA employees and Non-VA personnel in all aspects of travel.
  • Approves travel authorizations, travel vouchers and local travel.
  • Audits travel vouchers and claims for appropriate costing, receipts, amounts, and payment methods.
  • Provides information to travelers on air, bus, and/or rail schedules and fares.
  • Provides training and guidance on the travel package and travel regulations to facility employees.
  • Ensures vendor codes are established and verifies all employees are paid in the most expeditious manner.
  • Reconciles the monthly Centrally Billed Accounts for station 539 and 487 to ensure transactions that are not automatically matched are reconciled using available data obtained from the Electronic Travel System.
  • Assists, as directed, in the general operation of the office in whatever capacity that may be required to accomplish the overall duties of fiscal service.

Work Schedule: Monday-Friday 8am- 430pm
Telework: Telework available after 90 days
Virtual: This is not a virtual position.
Position Description/PD#: Accounting Technician/PD02801A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/12/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with accounting principles, methods, and procedures experience auditing invoices or other payment documents, as well as experience resolving/adjusting discrepancies within financial accounts, and using business accounting software to input financial data, and examining accounts and analyzing trends. Knowledge of various accounting and budgeting activities; verifying, inputting, and maintaining accounts and accounting data in the financial system; preparing recurring and special financial reports; performing accounting procedures and techniques to research and resolve rejects and problems timely and knowledge documenting correct cost data for all transactions (appropriation, cost center, budget object code and revenue source code). Working knowledge of various types of office equipment is required for research and analyzing inquiries. Equipment utilized includes facsimile, copier, and personal computer, including hardware and software. Knowledge of financial systems, to include FMS, IFCAP, IPPS, AVIS, and ETS.
Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary, but some walking, bending, and lifting is required as in a normal business environment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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