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Position is located at the CMCVAMC, Health Administration Services, Philadelphia, Pa. The incumbent serves as a member of the senior staff in providing advice for management officials on a full range of administrative management functions and the effective utilization of financial, logistical and human resources. The incumbent plans, administers and coordinates administrative services including budget formulation and execution, human resources and other administrative support services.
Learn more about this agency10/04/2022 to 10/18/2022
$72,340 - $94,037 per year
GS 11
1 vacancy in the following location:
No
No
Not required
No
Permanent -
Full-time -
Competitive
11
No
No
CBSZ-11675265-23-CA
681382600
Current or former competitive service federal employees.
Current excepted service federal employees.
This announcement is open to status candidates such as, transfers, interchange agreement, schedule A, other federal employees and veterans.
Duties included but not limited to the following:
Financial Management/ Budget Guidance
Employee assists in the formulation and execution of the annual budget in regards to staffing, travel, supplies, equipment, and all other general operating expenses. Employee gathers and analyzes budget needs of Health Administration Service and assists in all phases of budgeting within administrative requirements. The employee is responsible for authorizing expenditures. Employee formulates budgetary plans that require perception and assessment of immediate and long-term budget plans and program development and enhancement. Develops plans, formulates and implements budget requirements. Manages the overall supply needs, services, and materiel requirements for the Service. Conducts inventory of service equipment and property. Documents discrepancies and resolves errors and/or missing items. Prepares recommendations to resolve property
utilization issues and assures economical and efficient use of equipment and property; disposes of unused, obsolete, or excess equipment. Identifies financial and budgetary trends and patterns; maintains proper financial balances, distributes resources to all activities within planned limitations and ensure that maximum benefits are obtained from resources. Evaluates budgetary and fiscal data for consistency with previous estimates, current levels of program operations and anticipates changes in mission, staffing and funding levels. Advises Chief, Health Administration Service of organization deviations, conflicts and accomplishments regarding efforts to attain overall financial goals.
Human Resources Management
Oversees recruitment, selection, promotion, awards and training activities to ensure compatibility with staffing plans, personnel ceiling and funding levels. Advises supervisors in structuring and describing positions and writing performance plans. Develops and/ or reviews completed position descriptions and work plan for proper format and uniformity prior to submission to the human resource office. Incumbent serves as key figure in manpower utilization program, assuring recruitment and retention within approved ceilings are maintained. Responsible for personnel administration, including knowledge of personnel operations, including position classification, grievance procedures, performance standards, and disciplinary actions.
Analyzes and advises on the implications of proposed management decisions and the administrative aspects involved in the acquisition, retention, motivation, development and use of human resources. Work with servicing human resources office representatives to identify and resolve human
resources needs and problems. Maintains comprehensive HAS staffing list and organizational chart.
Miscellaneous Administration and Program Management
The employee is a Control Point Official for fund control points. Employee may serve as a technical contact and/or Contracting Officer's Technical Representative (COTR) with respect to the various contracts within Health Administration Service. Works with Fiscal, DSS and involves other management personnel in reviewing, analyzing and responding to budgetary, VERA and workload submission reports received from the VISN and VHA. Assists in providing data for performance improvement and utilization review. Employee analyzes statistical data and advises management on operational trends; investigates and validates data that might be outliers by following up with appropriate staff. Employee is responsible for overseeing and preparing, compiling, and validating special reports for the service. Included are the DSS reports, Action Items, mandated program reports, Performance Data reports, workload reports, Congressional inquiries, and Safety, etc. Plans and carries out a wide variety of tasks to participate in the planning and execution of major liaison activities in support of an organizational program and develops and implements plans designed to enhance relationships with targeted stakeholders. Performs other related duties as assigned.
Work Schedule: Full-Time, Monday-Friday, 730am-4pm or 8am-430pm (TOD will be decided after selection)
Telework: Not eligible
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer GS-341-11 PD #00021-0
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine.
Due to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization's telework policy and the duties of the position.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
Required Documents:
* Resume - should include 2 references
* If applying as a federal employee your most recent SF 50 showing grade, step, salary and tenue, see instruction below for required SF 50s
* If applying as a reinstatement your last SF 50 showing your grade, step, salary, tenure and reason for separation
* DD 214 showing your character of service and SF 15 if applicable
* Transcript is apply with the educational requirement
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/18/2022 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11675265.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/681382600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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OUR MISSION: To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?
