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Procurement Technician (Purchase Card Program Coordinator)

Department of Veterans Affairs
Veterans Health Administration
VHA Regional Procurement Office (RPO) Central, Network Contracting Office (NCO) 12
This job announcement has closed

Summary

The purpose of this position is to serve as a Procurement Technician (Purchase Card Program Coordinator) for the Department of Veterans Affairs with the responsibility for overseeing program requirements and training, serving as the Dispute Officer for the program, auditing and analyzing operations, and managing data and reports.

Overview

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Hiring complete
Open & closing dates
08/03/2022 to 08/23/2022
Salary
$46,712 to - $60,721 per year
Pay scale & grade
GS 7
Location
2 vacancies in the following location:
Milwaukee, WI
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Supervisory status
No
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Announcement number
CBZY-NCO12-11583314-22-EB
Control number
669174400

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Duties

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Major duties and responsibilities include: Performs analytical, administrative, coordinating and monitoring duties related to the Purchase Card Program; Manages, administers and ensures compliance with the Purchase Card Program standards, policies and procedures at VA Medical Centers (VAMC) supported by the Network Contracting Office (NCO); Responds to direct inquires by the Office of Inspector General, the Austin Finance Center and to VAMC management; Analyzes and evaluates, on a quantitative and qualitative basis, the effectiveness of the Purchase Card Program or operations in meeting established goals and objectives; Analyzes program performance data to identify problem areas and impact, and prevent fraud and abuse; Serves as the Dispute Officer for the program; Responsible for coordinating and monitoring disputed procurements, billing errors, disputed payments, credits, etc. that are not resolved within the required time and assists or intercedes when the dispute cannot be resolved using the government cardholder dispute form; Audits the development of the program on a daily basis through the review of reports; Performs monthly reviews of undelivered and partial orders to ensure action is taken; Devises methods and approaches to deal with the particular needs of the cardholder and approving officials in all services/sections; Retrieves and cancels all cards of any employee who terminates employment or is transferred to another services; Serves as Education Liaison for the program assuring appropriate training with mandatory certification, as outlined in the purchase card guide of cardholders, approving officials, and alternate approving offices, prior to issuance of purchase cards; Develops procedures and systems for establishing, operating, and assessing the effectiveness of the Purchase Card Program and compliance of cardholders, approving officials, alternate approving officials by auditing and reviewing the different aspects of the program; Prepares and conducts audits and inspections, evaluates results, takes action on items within the incumbent's authority, and forwards action items to the responsible organization; Makes recommendations to management regarding possible action for non-compliant cardholders and approving officials; Performs other duties as assigned.

Work Schedule: Tour of Duty is 8:00 a.m. - 4:30 p.m.
Compressed/Flexible Schedules: Available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Remote: This is a remote position. (Remote refers to work performed on full-time basis anywhere other than a VA facility or using VA-leased space.)
Virtual: This is not a virtual position. (Virtual refers to work performed on full-time basis using VA-leased space or at a VA facility other than the facility that hired the employee.)

**For this position, telework (up to 80% per pay period) or remote work (100% off site) may be authorized upon supervisor approval if you reside within the RPO-NCO12 geographical footprint.

Position Description/PD#: Procurement Technician (Purchase Card Program Coordinator)/PD12004A
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Physical Requirements: The work is sedentary in nature. There are no special physical requirements. The work is performed primarily in office areas or conference rooms and similar environments. However, it may require some traveling and visits to Government and/or contractor's facilities and other contract-related performance sites.

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/23/2022.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks as a GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Specialized Experience GS-07: Applicants must meet the specialized experience requirement for the GS-07 grade. You may qualify based on your experience described below for the GS-07 Procurement Technician, Purchase Card Program Coordinator position:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: Rules and regulations of the government-wide (or similar) Purchase Card Program; VA and Federal (or similar) acquisition regulations and financial regulations pertaining to purchase card procurement actions and use of appropriate accounting data; Activities involving procurement and supply procedures, which includes contracting, inventory management, distribution, fund control and automatic data processing; Auditing, accounting principles, and appropriation data to identify appropriate fund control points, budget object codes and cost centers; Interpreting and analyzing information, and the ability to reduce such data to clear, precise written summaries, reports and recommendations, etc.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine.

Due to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization's telework policy and the duties of the position.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following competencies based on your application for this position:

  • Competency 1 - Knowledge of financial and acquisition regulations pertaining to purchase card procurement actions and use of appropriate accounting data.
  • Competency 2 - Ability to effectively work individually or as a team member to perform independent duties involving auditing, training and developing new procedures when needed.
  • Competency 3 - Oral and written communication skills and techniques to conduct audits, training and resultant actions stemming from violations of regulations and policy.
  • Competency 4 - Experience working with different levels of staff and management on a one-on-one basis by telephone, in writing, in person, or in a small group to resolve program issues.
  • Competency 5 - Knowledge of variety of computer software programs such as IFCAP, FileMan, Excel, Word, SharePoint, etc, to conduct data gathering and data analysis in support of program operations and produce a variety of documents such as letters, reports, spreadsheets, and databases.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified.
Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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