Skip to main content
U.S. flag

Facility Services Assistant

Department of Veterans Affairs
Veterans Health Administration
Wilkes-Barre VA Medical Center
This job announcement has closed

Summary

This position is located in the Facilities Management Service at the Wilkes Barre VA Medical Center under the general supervision of the Maintenance and Operations Assistant Foreman. The Equipment, Facilities & Services Assistant plans and manages a broad, dynamic facility wide maintenance and repair program, prioritizing, integrating and coordinating various work activities, as well as contracted work.

Overview

Help
Hiring complete
Open & closing dates
05/16/2022 to 06/03/2022
Salary
$40,262 to - $52,341 per year
Pay scale & grade
GS 6
Location
1 vacancy in the following location:
Wilkes Barre, PA
1 vacancy
Remote job
No
Telework eligible
No
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Supervisory status
No
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Announcement number
CBSZ-11481792-22-KK
Control number
654318600

This job is open to

Help

Clarification from the agency

This is a status announcement and is open to current and former Federal employees, Veterans, individuals with disabilities (Schedule A) as well as CTAP/ICTAP and qualified military spouses . The first area of consideration being current permanent employees of the Wilkes-Barre VA Medical Center. Documentation is required to support all status claims.

Videos

Duties

Help

Position Description / PD#: Facility Services Assistant / PD01833-0
Work Schedule: Monday - Friday, Day Tour

Duties include but are not limited to the following:

  • Responsible for maintaining up-to-date equipment and utility inventories and preventive maintenance schedules in accordance with the Joint Commission (TJC) standards and VA regulations.
  • Independently administers the computer maintenance management system (Currently; Automated Engineering Management System/Medical Equipment Reporting System (AEMS/MERS) and excel work books) for the management of the work order system for equipment repairs covered by warranty or service contracts. Reviews work order requests input into the computer by the requesting services, and determines which ones are for repairs of equipment, which are covered by a maintenance contract and which are for equipment covered by a warranty. Continually monitors progress and trends on work orders, and preventive maintenance.
  • Reports safety concerns as necessary, to respond to changing conditions, emergencies and urgent needs, delays, etc.
  • Responsible for the collection of data, entry, tracking, sorting, analyzing, and comparing data and statistical information and maintenance for database programs which track critical regulatory information. Develops program specific spreadsheets, database and word processing forms to maximize efficient data collection and reporting.
  • Develops and maintains the critical preventive maintenance (PM) tracking report, TJC metrics, and EOC/Safety metrics in Excel, by reviewing all PM documentation for TJC or other regulatory requirements to populate all applicable fields on the tracking report. This requires follow-up on all program inconsistencies and discrepancies.
  • Manages data and adjusts work orders, conducting liaison with shop supervisors, serves as customer service point of contact, dispatches service calls and do-it-now emergency response teams, schedules short and long-range maintenance, repair, and minor construction requirements, coordinates on contract repairs.
  • Utilizes VA Asset Management, Performance Logic, AEMS/MERS PM Program, Work Order Program, Equipment Management Program, Equipment Inventory and Purchasing Programs to track maintenance, to administer and provide training on work orders, preventive maintenance program, equipment management, and lock and key management; and to manage and administer engineering review and processing of equipment requests and equipment turn-ins.
  • Perform a variety of functions that support the mission of the organization including serving as back-up to the Facility Management Budget Analyst for purchasing supplies and services using a Government Purchase Card.
  • Perform in an emergency or emergency management exercise as the communication node and controller for FMS staff. In this role he/she will track personal accountability, provide status reports of assets, personnel, issues, damaged infrastructure, log information, source and provide information to the hospital incident command.
  • Establishes, maintains and revises engineering files and manuals as needed. They provide coverage to other areas of FMS including support for the Chief Engineer, FMS.
  • Provide administrative support to include preparing memos and correspondence; searches for, assembles and summarizes information as required from files and documents as requested by the supervisor or in anticipation of the supervisor's needs.
  • Collects, enters, organizes and analyzes data to prepare reports. Attends Facility Maintenance Committee meetings and maintains accurate and timely meeting minutes and agendas.
  • Arranges for timely submission of required information and follows up to ensure compliance with due dates.
  • Recommends new and/or modified administrative and procedural methods to accommodate new and revised regulations and initiatives.
  • Performs time keeping duties utilizing VATAS for all of Facility Management, which entails approximately 60 timecards on an as needed bases for coverage purposes.

Compressed/Flexible: Not available.
Telework: Not available.
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not authorized.
Permanent Change of Station (PCS): Not authorized.
PCS Appraised Value Offer (AVO): Not authorized.
Financial Disclosure Report: Not required.

Requirements

Help

Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement (06/03/2022).

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

SELECTIVE PLACEMENT FACTOR: Possession of a valid state of residence driver's license (may need to visit off site facilities or pick up supplies such as paint or primer from supplier).

You may qualify based on your experience as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-5) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

  • Knowledgeable of inventory management processes and systems enough to maintain/retrieve equipment records and statistics
  • Use of work order systems and ability to track all work orders by various criteria and data
  • Serves as customer service point of contact and dispatches service calls and do-it-now emergency response
  • Performs time keeping duties utilizing VATAS or similar time keeping software
  • Familiar with basic bookkeeping, record keeping and mathematical computation skills

You will be rated on the following Competencies for this position:
  • Administration and Management
  • Clerical
  • Communications
  • Computer Skills
  • Customer Service


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is generally sedentary, usually performed in an office environment. Requires some walking, standing, bending, climbing, etc.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

COVID-19 Vaccination Requirement
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who May Apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Your session is about to expire!

Your USAJOBS session will expire due to inactivity in 8 minutes. Any unsaved data will be lost if you allow the session to expire. Click the button below to continue your session.