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Human Resources Assistant (Recruitment & Placement)

Department of Veterans Affairs
Veterans Health Administration
This job announcement has closed

Summary

The VISN 22 Desert Pacific Healthcare Network is hiring a Human Resources Assistant (Recruitment & Placement) for the Prescott, AZ Strategic Business Unit.

Overview

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Hiring complete
Open & closing dates
12/28/2021 to 01/05/2022
This job will close when we have received 50 applications which may be sooner than the closing date. Learn more
Salary
$36,118 to - $58,158 per year
Pay scale & grade
GS 5 - 7
Location
2 vacancies in the following location:
Prescott, AZ
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
7
Supervisory status
No
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Announcement number
CBSX-11339462-22-TLC
Control number
628849800

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Duties

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As a Human Resources Assistant (Recruitment/Placement) for the Prescott, AZ Strategic Business Unit you will report directly to the Supervisory Human Resources Specialist. Duties include, but are not limited to:

  • Conducting recruitment/examining activities for assigned positions (GS-7 and below, and wage grade) to include developing competency criteria, job analysis, job announcements, etc.
  • Reviewing applications for corresponding qualifications competencies or skill match, and forwarding certificates of eligible to selecting officials.
  • Ensuring selectees meet all regulatory and legal obligations for proposed appointments, and are able to meet special requirements such as security clearances, physical prerequisites, or drug testing requirements.
  • Sending notice of results to applicants, and preparing files for announcement close out.
  • Applying pay setting in accordance with applicable OPM and/or internal pay setting policies, coding staffing actions in accordance with the Guide to Process Personnel Actions, and coordinating with payroll personnel in order to resolve pay issues timely.
  • Assisting HR specialists with the onboarding of new employees to include arranging for physical examinations, ensuring completion of all appropriate benefit forms, extending job offers, coordinating start dates, forwarding pre-employment packets to new appointees, and coordinating with other related functional offices involved in onboarding.
  • Independently conducting orientation for new appointees.
  • Processing new employees' enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed.
  • Explaining pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices.
  • Coordinating and processing required clearance documents for employees leaving the agency or federal service.
  • Assisting HR Specialists with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process.
  • Responding to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc.
  • Assisting specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports.
  • Reviewing correspondence and provide a variety of information as appropriate.
  • Using word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve, and print a variety of documents.
  • Producing correspondence, memoranda, directives, forms, reports, create of maintain spreadsheets or databases, etc.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00am-4:30pm
Telework: Available.
Virtual: This is not a virtual position.
Position Description/PD#: Human Resources Assistant (Recruitment & Placement)/PD99947A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/05/2022.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-05 position current Federal employees may be advanced without time restriction if the employee is currently at least a GS-03 within the preceding 52 weeks in a competitive permanent position.
For a GS-06 position you must have served 52 weeks at the GS-05.
For a GS-07 position you must have served 52 weeks at the GS-06.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-05:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of human resource methods, regulations and principles in order to provide technical support relating to recruitment and placement; use of office automation in performing personnel and/or administrative work in support of personnel actions, managing pre-employment processes for incoming employees; responding to customer inquiries, drafting and reviewing correspondence and data entry. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. (NOTE: Transcripts must be submitted if qualifying for the position using education). OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond 60 semester hours.
GS-06:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience in human resource methods, regulations and principles in order to provide technical support relating to recruitment and placement to a team of HR Specialists; preparation of vacancy announcements for recruitment purposes; use of office automation in performing personnel and/or administrative work in support of personnel actions, managing pre-employment processes for incoming employees; responding to customer inquiries, drafting and reviewing correspondence and data entry.
  • There is no education substitution for this grade.
GS-07:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience in human resource methods, regulations and principles in order to provide technical support relating to recruitment and placement of staff as a member of a human resource team; collaboration with HR Specialists to provide service to major sections of a facility that includes processing a range of personnel actions; facilitating job announcements for recruitment purposes; performing limited technical projects such as minimum qualification determinations and the preparation of vacancy announcements; assisting in preparing and gathering information for making job offers, setting pay in accordance with Federal or local pay setting regulations, making appointment eligibility determinations, inputting and retrieving data from Human Resources databases.
  • There is no education substitution for this grade.
You will be rated on the following Competencies for this position:

  • Computer Skills
  • Customer Service
  • Technical Competence
  • Writing


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: No special physical exertion is required. The work is primarily performed while sitting, although some work may require periods of standing. The regular and recurring work of the position involves sitting at a desk, conferences, meetings, etc., and occasional visits to activity work sites. Occasional use of automobile and public conveyances may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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