Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.

Duties and responsibilities include but not limited to:

• Incumbent is responsible for the management and allocation of funding and FTEE provided to services under the office of Patient Care Services which includes Nursing Service, Sterile Processing Service, Education Service, Chaplain Service, and Veterans and Employee Experience Office.
• Incumbent conducts surveys of existing/proposed utilization of contract nursing staff, finances, supplies, equipment, and personnel to identify any problems; analyzes data and makes recommendations to ADPCS based upon findings. Maintains cost effective measures to assure maximum use of any budgetary support given to the Service; coordinates equitable distribution and efficient use of funds with ADPCS. Recommends appropriate action in terms of objectives, budgetary, educational and administrative limitation, feasibility, etc.
• It is the responsibility of the HSS to relieve the ADPCS to the maximum extent possible of the administrative and management responsibilities that can be assumed by a non-nurse.
• Incumbent is responsible for development, maintenance, and overseeing the administrative functioning of the Office of the ADPCS and maintains a liaison with the Director, COS, and AD to sustain a balance between clinical and administrative services.
• The HSS will represent ADPCS in matters of a non-clinical nature to assure timely and orderly flow of nursing activities. Provides technical advice and information to ADPCS and other professional staff in both written and/or verbal presentations. Interprets directives and other administrative issues to assure compliance. Coordinates activities with various levels of key personnel in other services, assuring effective integration of Patient Care Service activities to meet the patient care mission.
• Coordinates the development and implementation of the budgetary, human resource, and equipment needs which have direct control in the Office of the ADPCS. The HSS has administrative responsibility for overseeing the tracking of nursing FTEE, licensure, competency folder status, mandatory training, and status in the VistA nursing package. The incumbent is responsible for evaluating databases and monitoring VA Directives and Handbooks for nursing implications.
• Incumbent serves as a liaison for management by serving on various committees whose investigations and findings directly impact Patient Care Services. Develops and composes local administrative procedures and directives, coordinating the procedures across service lines and assuring compliance with VA policy.
• Provides expert advice on external review activities, including the Joint Commission, Office of Inspector General, General Accounting Office, VISN site visits, Long Term Care Institute, etc. Makes recommendations to the ADPCS to help ensure accreditation and positive audit results.
• Provides day-to-day management as the Contracting Officers Representative (COR) for contracts that provides nursing services and dialysis services.
• Based upon VA policy/procedures, incumbent instructs supervisory nursing personnel in logistics of counseling, withholding within-grade increases, and disciplinary/adverse actions. Provides technical advice regarding personnel actions such as promotions, awards, disciplinary actions, and separation of employees based upon interpretation of VA guidelines.
• Incumbent uses MS Word or comparable word processing software to execute several office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters, reports and memoranda; and transmitting and receiving e-mail.
• Incumbent uses MS Excel or other comparable spreadsheet software to develop and change spreadsheets in order to graphically display data.
• The incumbent initiates, plans/directs, and accomplishes special projects which involves extensive research producing complex analyses and extracts. The incumbent, then, assembles information and develops reports or presentations depicting the information in a comprehensible manner.
• Incumbent monitors, completes, and/or assists with special and recurring administrative reports and correspondence according to VA requirements in a timely manner.

Work Schedule: Monday - Friday, 7:30 am -4:00 pm, MST
Position Description Title/PD#: Health System Specialist/PD608090
Physical Requirements: The work is mostly sedentary with walking throughout the campus for meetings, etc. required. Slight physical effort may be necessary from time to time.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet specialized experience by the closing date of this announcement, 06/25/2025.

GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Your experience must show progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

• Missions, organizations, programs, and requirements of health care delivery systems;
• Regulations and standards of various regulatory and credentialing groups; and
• Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

Examples of specialized experience would typically include, but is not limited to:

• Reviewing and evaluating facility programs and in the development of facility policies and procedures.
• Identifying problems and recommending and solving practical problems of managements.
• Analyzing data and applying management principles and analytic technique.
• Assembling and organizing data that can be used as the basis for management decisions.

You will be rated on the following Competencies for this position:

• Administration and Management
• Database Management Systems
• Manages and Organizes Information
• Organizational Awareness
• Organizational Performance Analysis

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.

Resume Reminder - Your resume must include the following information for each job listed:

• Job title
• Duties (be as detailed as possible)
• Month & year start/end dates (e.g. June 2007 to April 2008)
• Full-time or part-time status (include hours worked per week)
• Salary/Rank etc.
• Series and Grade, if applicable, for all Federal positions you have held
• References, current or recent supervisor

Do not include the following types of information in your resume:

• Classified or Government sensitive information
• Social Security Number (SSN)
• Photos of yourself
• Personal information, such as age, gender, religious affiliation, etc.

Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. The experience stated in your resume must support your assessment responses.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.