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The Secretary of the Senate's Senate Historical Office is seeking a Deputy Archivist for Records Management and Training. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa.
06/09/2025 to 06/23/2025
$97,081 - $150,478 per year
AD 10
Few vacancies in the following location:
Yes—as determined by the agency policy.
Not required - N/A
NoN/A
Permanent
Full-time
Excepted
10
No
No
req659
838418100
This is administrative work to lead and coordinate records management and archival services for Senators’ offices, committees, and the Secretary of the Senate’s administrative units, with a particular focus on digital records and lifecycle management. The Deputy Archivist is responsible for developing, delivering, and evaluating archival and records management training programs and overseeing the creation, review, and implementation of records disposition schedules, in accordance with Title 44 of the U.S. Code, Section 2118. The role ensures the proper preservation, disposition, and long-term access to Senate records and Senators’ papers, and provides expert guidance on archival training and records management practices. Work is bound by Secretary of the Senate policies and procedures, the U.S. Senate Handbook, and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments. The complete vacancy announcement and application may be found on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work is essentially sedentary but does require travel between offices and the National Archives. Work also requires walking, standing, bending, and carrying items up to 40 pounds, such as books, papers, and small parcels. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires an ALA-accredited master’s degree in library, information, or archival science (or equivalent), and at least five years of experience in archiving or records management, including a minimum of two years focused on digital archives, electronic records preservation, and curating born-digital content. Experience managing archival or records management programs, particularly in areas such as training, electronic records, and records scheduling, is essential. Work with congressional collections preferred. The work also requires the following knowledge, skills, and abilities:
Experience developing, reviewing, and implementing records schedules in compliance with legal and institutional requirements.
Demonstrated ability to inspire, train, and provide guidance to staff on records management and preservation practices.
Experience developing, evaluating, and delivering professional or technical training.
Demonstrated ability to communicate effectively with a wide variety of stakeholders both internal and external to the Senate.
In-depth knowledge of archival functions such as appraisal, arrangement, and description, as well as digital curation practices that ensure authenticity, integrity, and security of born-digital content.
Knowledge of information governance and records management principles.
Working proficiency with current tools, methodologies, and best practices for the long-term preservation of electronic records, and the ability to communicate their application clearly.
Knowledge of metadata best practices for preservation and digital stewardship.
Familiarity with web archiving applications and methodologies for acquiring web and social media content.
Strong communication skills and the ability to interact effectively with a wide range of internal and external stakeholders, including Senators and their staff, with tact and diplomacy.
Demonstrated ability to prioritize and manage multiple projects and resources independently.
Excellent attention to detail and adherence to protocol.
Proven initiative and willingness to learn new tools and practices.
Physical ability to routinely move boxes weighing up to 40 pounds and occasionally ascend/descend ladders or stairs.
PREFERRED QUALIFICATIONS
Knowledge of U.S. History and the Senate as an institution.
See minimum qualifications above for education details and Licenses & Certifications.
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
https://saa.csod.com/ux/ats/careersite/1/home?c=saa All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Candidates will be contacted if granted an interview.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/838418100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.