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The Cancer Registrar Coordinator is a staff position located under the Specialty Care Service at the VA Tennessee Valley Healthcare System. This position supports the care and treatment given to patients with malignant conditions. Incumbent is responsible for coding, abstracting and reporting required information and data elements related to the Cancer registry.
05/27/2025 to 09/30/2025
$61,111 - $79,443 per year
GS 9
2 vacancies in the following locations:
No
No
Not required
No
Permanent
Full-time
Excepted
None
No
No
CBTG-12740495-25-AZ
837663100
Open to ALL current, permanent Federal Employees: current, permanent Department of Veterans Affairs (Agency--VHA, VBA, NCA) Employees; and current, permanent Tennessee Valley Healthcare System (Facility) Employees. Facility employees will have FIRST consideration. Note: Veterans' preference does not apply for internal or current permanent Federal agency employees. NOTE: Eligible applications will be reviewed and referred every 2 weeks. The first review will take place on 6/10/2025.
The incumbent serves as a Medical Record Technician at the VA Tennessee Valley Healthcare System (Cancer Registrar). The MRT (Cancer Registrar) is responsible for medical records and will identify and abstract/code all information. Organizes and maintains the cancer registry data system. Reviews lifetime follow-up on patients including cancer status and vital status. Coordinates and attends multidisciplinary tumor boards to ensure that appropriate documentation is maintained. The abstract is conducted by collecting, summarizing, coding detailed demographic and clinical information, and assisting with organizing and maintaining the cancer registry data system. Assists with lifetime follow-up on patients, including cancer status and vital status.
FUNCTIONS OR SCOPES OF PRACTICE
Oncology Data Management and Analyses
- Incumbent uses a variety of software programs to retrieve, track and analyze pertinent data from the oncology patient database and other web-based programs. Curates, analyzes, compiles, consolidates, reviews and edits information relevant to cancer prevention, diagnosis, treatment, clinical trial participation and disease surveillance. Analyses are regarding quality of cancer care, utilization patterns, clinical outcomes, performance measures/monitors, patient demographics, incidence, and workload capture. Incumbent monitors cost of operations when contract services are utilized to provide leadership guidance on hiring actions as long-term strategic objective. Interprets and presents data gained from various federal and non-federal sources. Continually monitors data quality for compliance to ensure compliance with VHA standards, program goals and objectives are met. Reports findings to Supervisor. Determines reasons and variations between goals and actual performance and takes or recommends corrective actions.
- Analyzes and tracks a variety of case finding sources daily/weekly/monthly, including but not limited to clinic lists, weekly/ monthly Cancer Conference agenda, cancer patient tracking systems, laboratory and procedure
- Prepares various reports to effectively assess organization-wide progress towards established goals. Attends meetings and presents prepared analytical briefings, exhibits, charts, reports, and other narrative and statistical material relevant to the program's objectives as required by the Cancer Committee.
- Monitor cancer committee processes and procedures regarding oncology data management standards, implemented to improve patient care and to verify compliance with requirements. Incumbent provides administrative guidance and advice to staff regarding methods of proper use of staging systems and other EHR/medical record documentation concerning the patient with cancer. Incumbent prepares meeting reports and ensures appropriate documentation in compliance with local and national standards regarding oncology data management. The incumbent collaborates with the Cancer Program Manager and Cancer Committee Chair to compile, edit, publish, and disseminate a quarterly and annual reports. Works closely with other departments using a multidisciplinary approach in the prevention and treatment of cancer. The incumbent contributes content to maintain an up-to-date Policy & Procedure Manual for the Oncology Data Program in compliance with accreditation bodies, updated when required, and approved by the Cancer Committee. Works closely with the supervisor to prepare for the American College of Surgeons, CoC tri-annual accreditation surveys, and other site visits related to oncology care as required.
- The incumbent serves as a resource for cancer programs in the VISN and across the enterprise regarding obtaining and maintaining College of Surgeons', CoC accreditation, tracking malignancies, documentation of staging, and testing relational database systems and software when required. Incumbent serves as the subject matter expert and point of contact on oncology data management issues for the facility and VISN administration.
Program Management Activities:
- Assists in the development and implementation of quality control activities and improvement measures, performance projects and special studies to enhance cancer patient care to meet requirements of VHA Directives, the Commission on Cancer and other accreditation bodies.
- Coordinates physician review for data quality initiatives or collaborates with the designated Data Quality Coordinator to Cancer Committee to conduct on a quarterly basis.
Other duties as described in Functional Statement.
Work Schedule: 08:30-05:00 Monday-Friday
Virtual: This is not a virtual position.
Functional Statement #: 71105-FRelocation/Recruitment Incentives: Not Authorized.
Permanent Change of Station (PCS): Not Authorized
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.
VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
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You will be evaluated for this job based on how well you meet the qualifications above.
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Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
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To apply for this position, you must provide a complete Application Package which includes:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/30/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12740495.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
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NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
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This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/837663100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.