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Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
05/14/2025 to 05/28/2025
$45,000 - $50,000 per year
NF 03
1 vacancy in the following location:
No
25% or less - Varies
No
Permanent - Regular
Full-time
Competitive
NA
No
No
73012
837025700
Serves as Administrative Specialist within Business and Support Services Division (MR) Performs daily assignments on own initiative and works independently in resolving routine problems referring more complex and unprecedented problems to the supervisor for resolution, determination, or program objective and priority. Performs front desk receptionist duties to include answering the phone, issuing security badges and greeting and referring callers and visitors to appropriate points of contact, and maintaining files for program administration and activities. Receives and delivers messages to staff members. Uses a personal computer and office automation equipment to complete various word-processing, database, and spreadsheet documents. Prints transaction reports for files and verifies information is accurate and complete. Sets up, formats, and prints a variety of reports based on the needs of Business and Support Services Division. Maintains a variety of office logs and suspense files in accordance with governing regulatory criteria. Distributes daily mail to appropriate staff members, compiles data from monthly and semi-annual reports.
Maintains records of registered, certified, special delivery mail, and inputs and monitors data on a variety of mailroom functions on a computer (such as maintaining a log of accountability for mail). Serves as primary point of contact for processing priority mailings such as FEDEX , UPS, registered, certified and next day mail processing. Monitors FEDEX account to include preparing invoices for approval. Assists in approving conference room reservations, logging incoming checks and processing for payments. Maintains up to date contact phone lists, both internally and externally for the installations. Assists Administrative Support Specialists with maintaining office supplies, travel itineraries and other administrative duties as needed.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs additional duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required.
EVALUATIONS:
Two years of administrative experience is preferred. Skill to operate a personal computer and associated peripheral equipment and software. Knowledge of a variety of support functions such as obligating funds, liquidating travel claims; maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
Ability to communicate effectively both orally and in writing. Skill to use tact and provide professional and courteous customer service to personnel in a variety of organizational levels and to external customers. Skill in fact-finding to locate and obtain necessary documentation for projects. Ability to read and interpret specific procedural guides such as instructions, manuals, established policies, and procedures for assigned tasks such as maintaining files, distributing mail, receiving visitors or telephone calls, or ordering supplies, all of which are directly applicable to the work.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Varies - Review "OTHER INFORMATION"
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applications mustbe submitted online via the MCCS Careers website: https://careers.usmc-mccs.org/psc/hprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=73012&PostingSeq=1
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. Resumes with personal photos will not be accepted. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
If you are using an employment preference, please use this chart below to ensure your applications includes the correct required documents to verify eligibility:
PREFERENCE | REQUIRED DOCUMENTS |
Military Spouses | 1. Furnish a copy of the PCS order identifying a dependents-authorized move and the sponsor's reporting date to the new duty location. |
Veterans | Copy of DD214 citing general or honorable discharge. |
Persons with Disabilities | Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits. |
Spouses of relocating active-duty military members applying through Military Spouse Preference Program must upload all documents listed above. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until declination or acceptance of a regular Full-Time or Part-Time position. Spousal Preference may only be utilized once for each permanent relocation.
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/837025700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.