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About the position: This position is Non-appropriated Fund (NAF) and is located at the 18th FSS Command Support Section on Kadena Air Base, Okinawa, Japan.
04/30/2025 to 05/07/2025
$18.15 - $21 per hour
NF 3
Few vacancies in the following location:
No
No
Not required
No
Permanent
Full-time
Competitive
None
No
No
25-8TCSS815144
836160500
Please see the "Who May Apply" section under the Qualifications section.
Serves as the principal office administrative information manager for the 18 FSS. Performs a wide range of administrative clerical work and office automation support functions for the 18 FSS Director and serves as the subject matter expert for administrative matters. Uses applicable regulations and directives to recommend appropriate action. Uses a variety of word/data processing software. Plans and schedules meetings, appointments, calendars, and required training; and manages related databases. Drafts and composes a wide variety of recurring and non-recurring correspondence, reports, spreadsheets, publications, and other related documents and personnel action requests; performs a wide variety of record keeping. Reviews and finalizes correspondence for approval/signature by proofreading and/or editing to ensure documents are in proper format in accordance with the Tongue and Quill as well as ensuring documents have the correct grammar, spelling, capitalization, and punctuation; updates all office instructions as necessary; tracker logs, screens, and tracks incoming correspondence for higher level attention using MS Outlook Task management software, review, or action; routes and/or maintains necessary suspense controls; initiates, reviews, and proofreads Marketing and Publicity correspondence and promotional items; transmits and receives documents and messages electronically, suspense tracking; and consolidates and finalizes information and files various reports in accordance with established reporting procedures. Gathers and summarizes information from meetings, files, documents, and other personnel for supervisors or other staff members in order to complete reports and to use in responding to inquiries. Coordinate with the Financial Officer as the liaison to be able to prepare NAF Financial programs for the FSS Director to include preparation, execution and tracking of NAF budgets, NAF Council requirements, and LOF files. Utilizes computer software programs such as Microsoft Word, Excel, Power Point, DoD and Air Force specific and locally developed programs. Aids management in resolving administrative and operation problems, reviews available guidance, regulations, recommendations in developing and instituting the overall squadron. Answers routine, non-technical requests for information such as status of reports, suspense dates, and similar readily available information. Serves as flight OPR for audits, inspections, assessments; coordinating with flight activities to assemble requirement documents, and bringing issues to the FSS Director. Serves as Chief of the Office of Record (COR) for the 18 FSS for records management. Coordinates, evaluates, and drafts management responses to audit findings and recommendations, tracks corrective actions and recommendations, coordinates on audit non-concurrences, and tracks until closed. Maintains suspense files. Serves at the subject matter expert for Government Purchase Card, supply program, and task management system. Performs certain assigned duties in the absence of the Unit Program Coordinator. Performs other duties as assigned.
If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12731466
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.
The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 05/07/2025 to receive consideration.
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This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/836160500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.