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Serves as an Administrative Officer in the Program Management Staff Office (AAM-006) within the Civil Aerospace Medical Institute (CAMI).
12/09/2023 to 12/18/2023
$50,729 - $76,097 per year
Salary includes locality payment of 16.50%
FV F
1 vacancy in the following location:
Yes—This position is not remote. Telework is authorized for situational and emergencies.
Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-related duties.
No
Permanent
Full-time
Excepted
NA
No
No
AAC-AAM-24-AAM006-87664
764555700
Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.
Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.
Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference
Also open to former permanent excepted service federal employees eligible under an interchange agreement. Current or former permanent federal employees must have met a one year probationary period or trial period in the competitive or excepted service. Applications will be accepted from preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least 3 years of continuous active duty service.
Performs basic but progressively more difficult assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Typically acts as a member of a team for projects/programs within a defined area of responsibility. Performs, monitors and tracks a variety of administrative tasks in implementing an office's administrative programs, policies, and procedures.
Established policies/procedures provide detailed guidance for almost all assignments, with little or no room for discretion. Typical assignments may include: Initiating requests for personnel actions for a variety of activities and working with the Human Resource Office to e.g., fill organizational vacancies, promotions, temporary assignments, reassignments, resignations, etc.; serving as the training coordinator and initiating requests for non-technical training courses; and maintaining reports on personnel statistics such as manpower programs, promotions, average and high grade/bands. Other activities include preparing travel authorizations and vouchers for administrative and procedural compliance, including proper cost accounting codes; initiating or reviewing procurement requests for equipment, etc. and ensuring justification of requested items meets the criteria for expenditures; providing advice and assistance on the Privacy Act, Freedom of Information Act (FOIA), and paperwork management; and ensuring effective management of assigned agency property by conducting property inventories periodically.
Coordinates the assembly and preparation of the office's budget requirements. Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget. Maintains statistics and reports on expenditures of funds, reconciling discrepancies to ensure effective use of funds.
Assists higher level Administrative Officers and other FAA employees in the completion of analytical studies (space management, travel administration, etc.). Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other administrative transactions through the office in both electronic form and on paper. Identifies the need for and develops instructions or procedures for handling correspondence, administrative correctness of correspondence and administrative reports, maintenance of files, and retention/disposal of records. Evaluates equipment needs; studies the features of various automated systems; conducts studies related to equipment usage; determines which systems best meet the needs of the office and/or are the most cost effective.
Regularly refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional for guidance. Work is reviewed regularly during assignments and at completion to ensure timeliness and all aspects of quality. Work activities typically support the work of other employees and contribute to activities of the organizational level. In some specialties, the work may affect internal and external customers.
Performs other duties as assigned.
To qualify at the FV-F (FG/GS 5-9) level, you must demonstrate in your application that you possess at least three (3) years of progressively responsible general work experience. At least one (1) year of that experience must be equivalent to the FG/GS-4 level that demonstrates the ability to (1) analyze problems to identify significant factors, gather pertinent data, and recognize solutions; (2) plan and organize work; and (3) communicate effectively.
Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work.
OR
Successful completion of a full 4-year course of study in any field leading to a bachelor's degree gained from an accredited college or university.
OR
Combination education and experience may be qualifying for this position.
If your qualifications for this position are based on education, you must submit a transcript of your college coursework by the closing date of the announcement. Applicants should provide examples of experience in their Work History. Qualifications must be met by the closing date of the announcement.
Please refer to the Qualifications section.
KSA INFORMATION:
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/working_here/financial_disclosure_requirements
The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.
NOTES:
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Supplemental documentation will be accepted in combination with your on-line application. These documents must be uploaded or emailed to 9-AMC-AHF-C400@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number.
If your qualifications for this position are based on education, you MUST SUBMIT A TRANSCRIPT OF YOUR COLLEGE COURSEWORK BY THE CLOSING DATE OF THE ANNOUNCEMENT. Schools must be accredited by an accredited institution recognized by the U.S. Department of Education. If selected, official transcripts will be required prior to employment.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/764555700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.