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Serves as an Administrative Officer for the Office of Airports (ARP) and is responsible for providing support and guidance to management and staff on a variety of administrative management functions and services.
10/02/2023 to 10/16/2023
$79,225 - $122,805 per year
The salary listed above includes a 32.49% locality payment for the Washington, DC metropolitan area.
FV H
1 vacancy in the following location:
Yes—as determined by the agency policy.
Not required - The job does not require any travel.
No
Permanent
Full-time
Excepted
NA
No
No
AWA-ARP-23-0644BR-86710
751806600
Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.
Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.
Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference
Also open to former Excepted service federal employees eligible under an interchange agreement. Current or former federal employees must have met a one-year probationary period or trial period in the competitive or excepted service. Applications will be accepted from preference eligible and veterans who are honorably discharged from the Armed Forces after completing at least 3 years of continuous active duty service.
Serves as the focal point responsible for soliciting data needed to prepare the annual budget. Provides support and assistance to senior staff; and makes recommendations for the execution and implementation of the annual budget.
Provides support and assistance for preparation of annual financial operating plans, initiates and executes quarterly reviews, and completes monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Tracks and monitors expenditures and makes recommendations based on trends, deficiencies, and known or anticipated program requirements. Prepares monthly workload and status reports for review by senior management. Distributes specialized reports and metrics to improve resource utilization.
Initiates, prepares and forwards documents for processing in support of requests for personnel actions. Independently applies experience and knowledge to develop status updates reports; assist managers with preparation of position descriptions, job analysis tools, pay/decision tools, and other general correspondence required by AHR for staffing and classification requests.
Coordinates with the Airports budget team to ensure all hiring and recruitment activities and plans are developed and managed to applicable staffing levels. Ensures end-of-year hiring numbers are obtained and are consistent with Airports priorities. Supports and assists with on/off boarding activities, including new hire orientation, computer equipment, phone and wireless devices, office space assignments, and exit clearance procedures. Supports and assists with annual awards and recognition programs.
Monitors appropriate documentation in support of procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs, tracks expenditures, approves procurement requests for budgetary purposes. Serves as back-up fund certifier, as needed. Reviews travel requests, including travel authorizations and vouchers, to ensure compliance with travel policy, guidelines and requirements. Submits travel hierarchy requirements for new employees and modifications for travel system updates and/or changes.
Provides support and assistance to management and staff on performance management activities, including developing and submitting performance plans, tracking and monitoring interim/final ratings, and rewarding performance within established timelines.
Performs other duties as assigned.
To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-G, FG/GS-11 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.
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Specialized experience is defined as: Experience tracking, preparing, and managing budgets; providing recommendations on budgetary requirements; or organizing and maintaining annual budgetary records.
AND;
Experience coordinating with multiple offices to complete assigned tasks within established time frames and ongoing deadlines.
AND;
Experience providing support and assistance administrative programs such as human resources, budget, performance management, procurement, space, logistics, awards and recognition, etc.
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You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.
Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.
*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position. *
Applicants may be asked to verify information on your application for employment with the FAA.
**All qualification requirements must be met by the closing date of this vacancy announcement. **
Education cannot be substituted for experience.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/working_here/financial_disclosure_requirements
The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.
NOTES:
1. This position is covered by the FAA Core Compensation plan. Additional information about Core Compensation is available at: https://www.faa.gov/jobs/working_here/benefits.
2. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.
3. Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping and referred to the selecting official for selection consideration.
4. Some, all, or none of the applicants may be interviewed.
5. This announcement is also being advertised under VA #AWA-ARP-23-0644BR-86713. Please review both vacancy announcements before making application to determine your eligibility to apply.
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Only supplemental documentation (e.g., SF-50, veterans' documentation) will be accepted in combination with your on-line application or faxed to 202-267-7032. These documents must be uploaded on faxed or before the closing date of the announcement. All submitted documents must reference the announcement number. For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf. Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents. Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/751806600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.