Clarification from the agency

This announcement will close on January 18, 2022, the first 50 applications received will receive first consideration. Applications that are submitted after 11:59 p.m. Eastern Time on the date in which the initial cut-off number has been reached will not receive consideration unless otherwise requested by management.

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Major Duties:
The Deputy assumes the role of the Director of SIM RDM in his/her absence, which consists of managing a total of 21+ full time equivalent employees (FTE)
- Oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates
- Establishes work objectives, sets priorities, assigns tasks, coordinates operations, monitors work progress, and initiates corrective actions as required to ensure that the work assigned is accomplished efficiently and in a timely manner
- Gives advice, counsel, and instruction to employees on both work and administrative matters
- Exercises a broad range of supervisory responsibilities over subordinate staff, responsible for providing a wide variety of administrative management services to include transmitting guidance to program managers on policies and procedures covering services
- Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases
- Interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority. The incumbent carries out Equal Employment Opportunity policies and program activities
- Works with managers and analysts to ensure program management of equipment, government employees and contract support
- Serves as principal advisor to the Director, Requirements Development & Management on RDM oversight activities and engineering of the RDM service
- Represents the Director RDM in conferences, meetings, and workgroups with representatives from other organizational elements within and external to OHI and other government agencies, or private organizations. Attends and/or sponsors meetings, training sessions and other appropriate forum to facilitate information exchange with stakeholders and all interested parties
- Works collaboratively with the Director for Requirements Development & Management to develop operational plans and objectives, and to develop, implement and monitor comprehensive program plans, budgets and schedules and works to ensure that RDM is effective in its approval to fulfilling its program objectives
- Participates in cross-organizational collaboration in regard to concepts of operational and business functions
- Utilizes experience, discretion, judgment and knowledge in developing and revising existing program guidance for national programs impacted by changing requirements, legislative and business drivers, and/or emerging technologies
- Makes decisions about largely undefined issues and elements requiring extensive probing and analyses
- Serves as an agency expert on requirements and analyzes the effectiveness of agency programs with national missions or functions
- Analyzes and evaluates existing, new and emerging functional requirements of related programs, operational standards, and measures of effectiveness
- Provides authoritative, comprehensive advice and assistance to ensure the integration of functional requirements across the enterprise- Coordinates organizational operations and program/project evaluations with internal and external organizations
- Prepares white papers, briefing documents and makes presentations to executives
- Leads analysis used in major program, policy, and operational decisions by top management
- Oversees the preparation of responses to VHA, VA, or Congressional requests for data or other resource information pertaining to program operations and/or activities


Work Schedule: Monday - Friday, 8:00am to 4:30pm
Compressed/Flexible: Available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is a virtual position.
Position Description/PD#: Supervisory Management & Program Analyst/PD772040
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/18/2022.

Time-In-Grade Requirement: Applicants who are current, permanent Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.

Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Please review the Required Document section for additional information, and to ensure all appropriate documentation is submitted at the time of application.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement who have separated within the past 52 weeks, and current employees applying under the Veterans Employment Opportunities Act of 1998 (VEOA).

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Professional level knowledge in information technology, project management and resources management. Experience in operational leadership on projects in a matrix organization, possesses knowledge of performance management tools and procurement practices to develop statements of work, and monitors contractor performance. Skilled in analytical thinking on enterprise-level initiatives. Experience in business process re-engineering, risk assessment and management, evaluation and quality improvement are required.

Selective Placement Factor: Requires three to five years project management, improvement (e.g. Lean Six Sigma) and/or change management certification. 2 out of 3 certifications minimum, 3 out of 3 certifications preferred. NOTE: Certification must be fully documented in your resume to receive credit.

ICTAP/CTAP candidates: ICTAP/CTAP candidates must be found to be well qualified for referral.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. A full year of work is 35-40 hours of work per week. Part-time experience will be credited based on time spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

You will be rated on the following Competencies for this position:

• Administration and Management - Expert knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Manages a multi-sector workforce and a variety of work situations. Builds and manages workforce based on organizational goals
• Project Management - Expert knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources
• Requirement Analysis - Mastery knowledge of the principles and methods to analyze and manage functional and infrastructure requirements
• Communication - Expertly expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing presentations orally and in writing. Individuals may have a wide variety of backgrounds and opinions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.