This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/596224200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
This position is located in the Veteran's Health Administration, Mid Atlantic Health Care Network (VISN 6) in the Durham VA Medical Center located in Durham, NC. This position is organizationally aligned in the Mental & Behavioral Health Service. The primary purpose of this position is to serve as the principal office assistant to the Associate Chief of Staff for the Mental & Behavioral Health Service and subordinate staff.
Learn more about this agency03/24/2021 to 04/14/2021
$40,850 - $53,104 per year
GS 6
1 vacancy in the following location:
No
Not required
No
Permanent
Full-time
Competitive
None
No
No
CBTA-91168239-2021-03-24-HP
596224200
This vacancy announcement is open to current, permanent federal employees within the Durham VA Healthcare System ONLY.
Major Duties
Secretarial Duties 75%
The incumbent has primary responsibility for all clerical and administrative aspects for the house staff administration and of the Residency and Intern Program. In this capacity the incumbent coordinates the pay schedule for both the VAMC and Duke Medical Center paid house staff. The incumbent coordinates training programs of interns, residents, students and physician assistant students with respect to VA policies and procedures on leave requests, salaries, etc.
Primary responsibility for the accurate preparation of all personnel action data on all Title 38 (senior staff, house staff, RN) and Title 5 employees within the M&BHS. Will ascertain that resignations, terminations, appointments, etc., for all employees listed above are accurately completed, documented and submitted in a timely manner. The incumbent will perform follow-up checks on all returned service record cards and VAF-50s to verify accuracy of submitted personnel actions against results. The incumbent is directly responsible for the preparation of all application packages and personnel action information for psychiatry residents who rotate on an annual basis.
The incumbent will serve as departmental subject matter expert on proper correspondence techniques.
Solely responsible for the accurate and timely preparation of various monthly, quarterly and annual reports to include the part time Physician Monitor Report, Resident Timesheet required by our Education Department and Duke Medical School, Education Tracking, Coordination of Monthly Call Schedules, annual PTSD report, and inventory of programs for the Service Line.
The incumbent maintains the daily calendar for the Associate Chief of Staff (ACOS) for Mental & Behavioral Health Service (M&BHS) and, as such, schedules appointments and meetings for the Chief upon personal knowledge of workload and importance of issues.
Responsible for maintaining and organizing files and data generated by the ACOS of Mental & Behavioral Health and within the entire Mental Health Service Line Office. The incumbent will maintain files of all Medical Center and Professional Service memorandums.
As instructed by the ACOS of M&BHS, the incumbent will serve as an alternate timekeeper.
The incumbent will maintain inventory of appropriate office supplies through regular checks, and supply pick-ups from process store.
VetPro/Credentialing Duties 25%
The Secretary is responsible in coordinating the credentialing and privileging efforts of the office of the Mental Health Service Line; in preparation for submission to the Medical Center Professional Standards Board, Human Resources Management Service and the Medical Center Credentialing and Privileging staff. Ensuring that all appropriate materials have been gathered and are available to the ACOS, M&BHS, and the C&P staff for their review prior to the appointment or reappointment of physicians or other professional staff. As such the incumbent will coordinate information regarding reappointments with relevant quality assurance information and is administratively responsible for maintenance of provider specific files for all physicians in the M&BHS.
Work Schedule: Monday-Friday, 7:30am-4:00pm
Telework: No
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD5581
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
There is no educational substitution at this grade level.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
To apply for this position, you must provide a complete Application Package which includes:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 04/14/2021 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11070834.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
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This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/596224200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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