This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/494022300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
In this position, you will work in NARA's office of General Counsel, in College Park, MD, under the general supervision of the General Counsel, and the general and technical supervision of a Supervisory, Attorney-Advisor (General), performing a wide variety of legal professional and administrative functions in support of the work of the Office of General Counsel.
This position may be filled at the GS-05, GS-06, or GS-07 level.
Who May Apply: NARA EMPLOYEES ONLY: You may apply if you are a NARA employee with career or career conditional status or if you are employed by NARA under a special appointing authority such as the Disabilities Program, etc
03/15/2018 to 03/28/2018
$37,113 - $59,762 per year
GS 5 - 7
1 vacancy in the following location:
Not required
No
Permanent
Full-Time
7
No
JD10160536JHM
494022300
- Use a range of computer software to carry out tasks, including programs for word processing, creation of databases and spreadsheets, Internet browsing, e-mail, project management, web page development and editing, and scanning.
- Maintain time and attendance for all Office of General Counsel (NGC) staff. Serve as Master Timekeeper
- Arrange travel for staff.
- Receive and review all incoming mail, establish controls, and route to appropriate staff.
- Prepare and process outgoing mailings, working closely with staff as to method.
- Assist in the maintenance of database and tracking/control documents and systems; log, track and follow up on correspondence/office projects.
- Collect and provide official documents and other information in response to requests; assist with assembly of briefing/presentation materials. Advise the supervisor of important matters arising during his/her absence and brings to his/her attention significant items.
- Observe needs for administrative improvements, and with approval implements them to increase efficiency.
- Procure supplies, equipment, repairs and maintenance services, etc., and serve as point of contact for NGC property and inventory.
- Prepare purchase request documentation for NGC contracts.
- Arrange meetings, including space, time, and staff, and maintain Conference Room calendar. Assemble background material for agenda items.
- Make and distribute copies of documents and scan documents as needed.
- Assist new employees on office procedures and administrative matters.
- Establish and maintain operating work folders for personnel files and other office records and ensure compliance with Privacy Act and record keeping provisions.
- Assist NGC Records Officer in maintaining, retrieving, and implementing disposition of NGC records.
- Assist in the maintenance of subject matter files and the NGC library.
- Coordinate proper disposal of sensitive documents.
- Provide assistance to Chief FOIA Officer, FOIA Officer, Deputy FOIA Officer and other team members involved in efforts to coordinate the accomplishment of NARA's application of various access statutes, and access to Presidential materials. Monitor incoming FOIA and PA requests and appeals for NARA records by maintaining and updating electronic log and tracking systems.
- Provide assistance to legal staff in NGC in the administration of the NARA ethics program.
- Receive and screen telephone calls and visitors.
Qualifications within 30 Days: You must meet all qualification requirements within 30 days after the closing date of the announcement. Please note that qualification claims will be subject to verification.
Time-In-Grade: Applicants who have held permanent GS positions in the Competitive Service within the last 52 weeks must meet Time-In-Grade requirements: GS-6 must have one year at the GS-5 level. GS-7 must have one year at the GS-6 level.
Conditions of Employment:
GS-5 - Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level (GS-4). Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.
Examples of specialized experience for this grade level include: assisting with administrative tasks in support of a unit; using electronic tools to manage information, i.e., producing reports and spreadsheets and office administrative and support activities, i.e., travel, time and attendance, personnel, office files, etc.
Education may be substituted for experience. GS-5: Four years of education above the high school level or a bachelor's degree from an accredited educational institution.
Combination of Experience and Education: A combination of experience and education from an accredited educational institution may be used to meet the total requirements for this position.
GS-06 - Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.
Examples of specialized experience for this grade level include: performing technical and administrative tasks in support of a unit; using electronic tools to manage information, i.e., producing reports and spreadsheets and office administrative and support activities, i.e., travel, time and attendance, personnel, payroll, office files, etc.
GS-07 - Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.
Examples of specialized experience for this grade level include: performing technical and administrative tasks in support of a unit; using electronic tools to manage information, i.e., producing reports and spreadsheets and office administrative and support activities, i.e., travel, time and attendance, personnel, payroll, office files, purchasing, monitoring service contracts, etc.
Typing: You must be able to type 40 words per minute based on a 5 minute sample with 3 or fewer errors. Typing speed must be reflected in your resume.
Please refer to the Office of Personnel Management's, Operating Manual: Qualifications Standards for General Schedule Positions for further information http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
The following documents must be received by the closing date of this announcement:
1. Your resume showing job title, series and grade (if Federal), duties hours worked per week, starting and ending dates of employment (month and year), and salary.
2. Responses to Assessment Questionnaire.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on 03/28/2018 to receive consideration.
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/494022300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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