This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/482162100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The mission of the National Gallery of Art is to serve the United States of America in a national role by preserving, collecting, exhibiting, and fostering the understanding of works of art at the highest possible museum and scholarly standards.
This position is located within the Director's Office of the National Gallery of Art. It is a key administrative position, providing support to other staff members within the Department as well as providing immediate assistance to the Director, in addition to various independent projects.
This announcement has an application limit of 100 applications and will close to the receipt of applications once this limit has been reached. Therefore, applicants should apply as soon as possible. If the 100-application limit is never reached, then the job announcement will close at 11:59 pm Eastern Daylight Saving Time on Friday, November 3, 2017. Applicants NEED to ensure they provide ALL supporting documentation at the time they apply to the vacancy.
10/20/2017 to 10/24/2017
$44,941 - $58,428 per year
GS 07
1 vacancy in the following location:
Not required
No
Permanent
Full-time - Full Time
07
No
NGA-18-8A
482162100
The Incumbent receives and logs all incoming mail for the Director’s office; reviews material for distribution to appropriate departments and staff and tracks delegation to ensure timely responses. Facilitates in the translation of foreign correspondence for the Director. Manages all incoming loan requests through a computer database system, tracks the process of loans weekly to check the status and ensure timely response. Manages general telephone inquiries and requests to the Director and determines if the Director or more appropriate staff should respond.
Responsible for assisting in the maintenance of the division’s complex documentation system from file creation to archiving. These files include budgets, fundraising and grants, requisitions, contracts, travel, policy, procedure, and incoming and outgoing correspondence. Manages computer applications for monitoring the Director’s correspondence data.
Responsible for providing reference materials and background information to the Director and departments within the Director’s Division. Often researches art history issues for Director. Performs research and other special assignments as needed. Responsible for assisting in developing, managing, and maintaining other administrative databases, inputting information and preparing reports derived from them, e.g. requisitions, purchase orders, budget items, and allocations and expenditures.
Receives/greets visitors for the Director’s office; refers them to the proper staff member; provides information in all cases in which the attention of a specific staff member is not required. Drafts letters of acknowledgement or thanks for the signature of the Director. Responsible for scheduling the Board Room and coordinating meetings and appointments in order to maintain calendar of pertinent conferences and meetings. Shares timekeeping responsibilities with second Staff Assistant. Responsible for assuring that division office is adequately stocked with frequently used materials and resources.
Performs other special projects as assigned.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.
Physical Requirements: The work is performed in an office setting and is generally sedentary, but some walking between the different office locations is required. A great deal of time is spent on the computer, therefore good vision and stamina are necessary.
The National Gallery of Art provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify us. The decision on granting reasonable accommodation will be made on a case-by-case basis.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under the Category Rating and Selection procedures. The quality categories are defined as "Best Qualified", "Well Qualified", and "Qualified".
Based on your responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:
Best Qualified Category - In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position.
Well Qualified Category - In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.
Qualified Category - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.
If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.
Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
To preview questions please click here.
Please carefully review the following list to determine what documentation you need to submit.
Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this position, you must submit your complete application, including all required supporting documentation (see "Required Documentation" section) no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish and submit your application before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.
Steps to submit a complete application:
After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.
In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.
We expect to make a selection within 30 to 90 days of the closing date of this announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/482162100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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