This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/674408100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
This position provides office clerical & administrative support to navy Region Southwest (NRSW) Fleet & Family Support Centers (FFSC's). Services provided may cover the FFSC operations at more than one location . The incumbent reports to the FFSC Director for guidance and supervision but interacts extensively with staff in the performance of duties. The incumbent must be able to instantly assess and respond appropriately and conscientiously to crisis situations.
Learn more about this agency08/29/2022 to 09/12/2022
$41,530 - $44,298 per year
NF 2
1 vacancy in the following location:
No
Not required - Not Required
Yes—Negotiable
Permanent -
Full-time -
Competitive
02
No
No
NAF-104-22
674408100
Assists in facilitation and delivery of FFSC programs and services within the scope of responsibilities. Performs full range of administrative support functions to include front desk coverage for customer service. Provides customer support and direction to coordinate gate passes and identification badges, coordinates and documents classroom reservations/assignments using the front-desk calendar, provide audio-visual equipment support; offers and records video use for children in customer waiting area, and maintains customer service areas to include stocking of marketing materials.
Provides administrative support to the FFSC Director and staff in the following areas: clinical calendar management; updates and maintains task tickler addressing on-going report requirements, new taskings, and action-item tracking; provides VTC/web conference reminders; routes incoming correspondence, and coordinates key FFSC meetings-maintaining up-to-date attendee lists, and sending out notification reminders and agendas for meetings and trainings.
Completes correspondence using word processing, excel, PowerPoint, and other approved computer programs as required. Maintains automated and accessible correspondence templates and maintains central filing system in accordance with FFSC and Program requirements.
Creates/maintains databases (logs) for tracking supplies, print orders, and training and travel requests, and inputs data into other established spreadsheets, databases, and programs (budget, manpower, training, FFSMIS, TWMS, ESAMS, etc.).
Updates, disseminates, and/or ensures staff awareness of Standard Operating Procedures addressing administrative/personnel issues.
Provides administrative support for facilities and equipment management: completes NMCI trouble calls; processes and tracks facilities/Public Works (Maximo) Requests; maintains FFSC key-log and inventory; checks Fire Extinguishers; updates marketing venues to include marquees, posters, and other marketing tools; coordinates maintenance service for copiers and printers, maintains and/or reports facilities issues for immediate resolution.
Provides clerical support to FFSC Director with personnel matters: gathers and/or inputs timecard information in accordance with time requirements; updates and maintains staff recall lists, telephone trees, and volunteer information; inputs personnel information in accordance with strict guidance in authorized personnel programs; completes training and travel requests/orders. Maintains centralized personnel and training records for the FFSC staff; provides assistance as needed for tracking status of background checks, privileging/credentialing requests and other personnel requirements.
Provides support to clinical and educator staff regarding workshops and briefings, e.g., arranges for location, arranges for the necessary equipment, prepares equipment set-up, and types and prepares materials as necessary.
Collects and submits supply requirements across both sites, assists in procurements ensuring strict adherence to authorization, receipt, and verification requirements for purchases and training requests in accordance with formal guidance. Completes and tracks printing needs and bulk copying requirements for standard marketing brochures, flyers, pamphlets, handouts, business cares, etc. and ensures re-stocking and on-going maintenance of resources.
Other duties as assigned.
Knowledge of business and military correspondence.
Knowledge of administrative procedures to including record keeping, management of office facilities, resources, and materials.
Ability to communicate effectively orally and in writing. Ability to work well with others.
SUPERVISORY CONTROLS
The incumbent is supervised by the FFSC Director. Supervision is general in nature. The supervisor is kept informed of the progress of work being performed and is available for consultation with the incumbent when required. The incumbent is responsible for identifying programs that require the attention of the supervisor.
GUIDELINES
The guidelines for this position are written polices, procedures, manuals, and Memoranda, such as Navy Directives, both local and from higher authority. The incumbent adheres to all general guidelines provided in the FFSC's basic mission and works within the framework established by higher authority.
PHYSICAL DEMANDS
Lengthy sitting, standing, and walking to facilitate the provision of services are common activities. Lifting files and other light items may be necessary.Office setting in a face paced enviroment.
WORK ENVIRONMENT
The work is performed in an office setting that is adequately lighted, heated and ventilated, and involves everyday risks typical of such places as offices, and meeting and training rooms. Must be able to obtain and maintain security clearance eligibility at the SECRET level.
stress working environments that have an extensive impact on individuals and their families preferred.
manner.
assessment, and safety planning preferred.
and homicidal and substance abuse preferred.
presentations and to facilitate work assignments.
investigation.
inquiry forms.
High School Diploma
You will be evaluated for this job based on how well you meet the qualifications above.
All applications are carefully reviewed and evaluated for qualification requirements which are based on job requirements (knowledge, skills and abilities) in the position description (PD).
NA
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To begin the process, click on the Apply Online button to create an account or log in to your existing USAJOBS account.
Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/674408100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
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