This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/653395800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The Volpe Center seeks an Executive Assistant for the Volpe Center Director for Research and Innovative Technology assisting in the efficient and effective management of the executive offices, assisting in the delivery of programmatic responsibilities related to the Center’s technical projects and administrative support functions. The employee also performs special projects which cover a range of issues that result in providing pertinent analysis and information that influences decisions.
05/10/2022 to 05/25/2022
$74,129 - $115,510 per year
GS 11 - 12
1 vacancy in the following location:
Yes—as determined by the agency policy.
Occasional travel - Travel may be required.
No
Permanent
Full-time - Full Time
Competitive
12
No
No
OST.RVOLPE-2022-0034
653395800
Current or former competitive service federal employees.
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Family members of a federal employee or uniformed service member who is or was, working overseas.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Open to current and former Federal employees with competitive status, VEOA Applicants, AND All U.S. Citizens.
In this role, you will be performing a variety of assignments to support the Director for Research and Innovative Technology, exercising the highest level of confidentiality, trust, and integrity in dealing with matters of the highest sensitivity and urgency, while building and maintaining close relationships among all levels of the Volpe Center's management team and administrative support staff, and key stakeholders both inside and outside of the Department.
As a Executive Assistant, you will:
The ideal candidate has served as a lead in an administrative role with responsibilities for determining and interpreting certain administrative policies and procedures to be used throughout an organization. Superb communication skills are a must as this position will convey technical and administrative management requirements to employees, peers, executives and contractors across the agency.
PLEASE NOTE: Current Volpe employees with duty stations other than Cambridge, MA may apply for this position and may remain in their current duty station, if selected. Salary will be adjusted in accordance with the locality pay of the specific area. Salaries for all areas are available on the OPM website at: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2022/general-schedule/
CONDITIONS OF EMPLOYMENT:
To meet the minimum qualifications for this position, you must meet the specialized experience qualifications for the grade at which you are requesting consideration.
To qualify for the GS-11, you must have at least one year of specialized experience equal or equivalent to the GS-09 grade level in the following:
OR on Education, you must have 3 years of progressively higher level graduate education leading to a Ph.D. degree OR Ph.D. or equivalent doctoral degree.
To qualify for the GS-12, you must have at least one year of specialized experience equal or equivalent to the GS-11 grade level in the following:
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
Knowledge and skill in applying analytical and evaluative methods in the assessment and improvement of the Volpe Center Director for Research and Innovative Technology administrative program operations and administrative management processes to improve efficiency of operations.
Knowledge of administrative concepts and practices sufficient to recommend adaptation to existing policies and procedures that require updating or comprehensive changes to administrative policies that are not working. and devise and install procedures and practices that may affect subordinate organizations.
Knowledge and thorough understanding of Director and office’s duties, priorities, commitments, policies, and goals to perform non-routine assignments. Knowledge of the range of software to support the substantive programs of the Volpe Center as they relate to administrative functions; data collection, analysis, visualization and reporting; and responsibilities of the Director.
Knowledge of the viewpoints on matters which are covered by established policy and procedures on which decisions are to be made as well as a knowledge of the activities and responsibilities of the staff.
Knowledge of office and conferencing automation equipment and software and skill with applications such as TEAMS, Zoom, Excel, PowerPoint and Word in the generation of presentation material, graphics, and data tracking.
Knowledge of budgetary tools, such as Data Warehouse and Delphi to be able to help develop and track both specific task budgets and overall V300 spending.
Skill in conducting research for preparation of internal and external correspondence, reports and briefing books, and in basic research techniques sufficient to recognize essential data and provide concise, pertinent summaries of information.
Skill in effective oral communications and knowledge of basic public relation principles to promote a harmonious relationship with Congressional offices, state and local government officials, various federal agencies, and the public.
Knowledge of grammar, spelling, punctuation and required format, and skill in writing letters, correspondence, reports, and other documentation, and in summarizing this information for use by others.
For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
Other applicants must meet all qualification requirements by the closing date of this announcement.
This job does not have an education qualification requirement.
PLEASE NOTE:
COVID VACCINATION: If selected, you will be required to provide information regarding your COVID-19 vaccination status for the purposes of implementing workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.
You will be evaluated for this job based on how well you meet the qualifications above.
DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
To compete with U.S. Citizens: If you meet the qualification requirements, your application will be placed in one of two categories: Qualified and Well Qualified which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.
To compete with other competitive status government employees: If you meet the qualification requirements, your application will be scored based upon your responses to the vacancy questions. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.
Eligible Federal employees also seeking consideration for noncompetitive reassignment for this position, must indicate interest in the assessment. In eligibility question 14: select Yes/Other/Former Incumbency of a Position brought into the Competitive Service. Noncompetitive federal candidates must have competitive status on a SF-50, meet minimum qualifications, have served at the same grade or higher, and held or exceeded the promotion potential of this position.
All applicants: Your application will be rated on the extent and quality of your experience, education and training relevant to the position. The answers you select in the on-line process must be substantiated in your application package. If upon review, it is determined that your described work history, competencies, and/or supporting documents do not support your answer choices, your application may be updated on your behalf or you may not be referred to the selecting official. Please ensure that your work history provides enough details to support your answers. The Automated Staffing Office is ultimately responsible for determining your final rating.
RESUME - All applicants must provide a resume created within USA Jobs Resume Builder, that shows relevant experience, education and support the required specialized experience. Formatted resumes can by uploaded later in the application process.
PERFORMANCE APPRAISALS/INCENTIVE AWARDS: If applicable, performance appraisals and/or Incentive award documentation may be submitted and forwarded to the selecting official in consideration of your application. To receive credit, submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and/or incentive award documentation dated within the last 18 months (i.e. performance awards, special act or achievement awards, quality step increases, etc.).
VETERANS: Your last DD214 (member 4 copy), Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility.
FEDERAL APPLICANTS: You must submit SF-50(s) that verify your highest competitive grade, full performance level, and eligibility as a federal applicant. DO NOT submit an award SF-50 as these often do not verify grade or eligibility. For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing. We recommend submitting your last promotion SF-50 or within-grade increase SF-50. Pay adjustment raise SF-50s for the current year will not support the 52 weeks’ time-in-grade requirements. https://www.usajobs.gov/Help/working-in-government/service/SF-50/
NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.
DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85) and provide all of the following documents:
Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.
Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USA Jobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.
You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than 11:59 (EST) on the closing date of the announcement.
If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at: Transjobs@dot.gov
You may check your application status by logging into USAJobs.com. (Select "My USAJOBS" and click "Applications"). Within two weeks of the closing date, a Human Resources Specialist will evaluate your application. Ratings will be determined based on the documents and information received by the closing date. Qualified candidates will be assigned a category, not including points that may be assigned for veterans' preference. If the vacancy is advertised under status, your application will be scored on a scale between 70 - 100. The most highly qualified candidates are then referred to the hiring manager for further consideration. If the vacancy was advertised under category rating, then the appropriate veteran's preference will be applied. If you are selected for an interview, the hiring agency will contact you directly. Once the position is filled, we will notify all applicants of their final status.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/653395800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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