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    Duties

    Summary

    The incumbent serves as Associate Director for Operations, National Museum of Natural History, with responsibility for advising and participating with the Director and Deputy Director in the development and implementation of overall administrative and management policies and plans, including long-range program plans, facilities planning and management, project management and logistics support to accomplish the basic mission and program objectives of the Museum.

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    Responsibilities

    Serves as principal advisor to the Director and Deputy Director on long- and short-range program planning and allocation of Museum resources.  Takes lead in the development of resources plans and policies regarding budget formulation and personnel allocation, regulations, and policy requirements of the Institution and other funding agencies. Maintains close working relationships with other Associate Directors and department chairs to assure integration of short-and long-range plans with availability of resources.

    Responsible to the Director for the oversight and management of all financial management activities relating to the programs and operations of the Museum.

    Responsible for the oversight of all revenue-producing activities of the Museum. Serves as principal advisor to the Director and Deputy Director in matters related to museum business activities.

    Responsible for the long-range facilities planning functions of the Museum. Develops and implements the planning process for the Museum, and monitors and initiates adjustments as appropriate. Works with project managers to keep projects on schedule, coordinating with other units to avoid delays in reviews, procurement of services, etc.

    Develops and maintains a comprehensive logistics plan, in conjunction with the Director, Deputy Director and other Associate Directors, to support and implement new program initiatives of the Museum.

    Works with the Director in the formulation and presentation of the Museum’s annual operating budgets. Sets or recommends priorities for annual budget call and five-year plan. Develops justifications and supporting documents for budget submission and recommends strategy for budget presentation. Assures that adequate controls are exercised so that expenditures remain within the approved budget.

    Serves as principal advisor to the Director and other senior management officials on all aspects of human resources management program. Advises the Director, Deputy Director and other Associate Directors on appropriateness of proposed individual personnel actions and appropriate courses of action to solve personnel management issues or problems.

    Directs and coordinates the activities of the Office of Information Technology, through the Assistant Director.  Responsible for the development and implementation of the Museum’s information resources management program (including desktop operations, communications, informatics, web, and related information technologies) to support museum operations.

    Responsible for administrative policy and issues relating to facilities management and space utilization. Provides administrative guidance and oversight of the building and facilities management and operations, including NHB, Museum Support Center (Suitland, Maryland) and Smithsonian Marine Station (Florida).

    Directs through subordinate supervisors a staff of technical, administrative and support employees. Develops and issues operating plans, procedures and instructions. Furnishes policy guidance and direction to subordinate supervisors and assures that they carry out their supervisory responsibilities effectively. 

    Represents the Director or Deputy Director, as necessary, at a variety of meetings and conferences, with delegated authority to commit Museum resources or make decisions affecting Museum operations. As designated, acts as Museum Director or Deputy Director in his/her absence, assuming full authority and responsibility for the overall management of the Museum.

    Supervisory status

    Yes

    Promotion Potential

    00

  • Job family (Series)

    0340 Program Management

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/617049000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.