THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.
This National Guard position is for a ADMINISTRATIVE ASSISTANT (T32), Position Description Number D0930000and is part of the AL JFHQ AL Command Administrative Office, National Guard.Learn more about this agency
ORGANIZATION: COMMAND GROUP, MONTGOMERY, AL
SELECTING OFFICIAL: LTC J. CRAFT
This position is located in the Command Section of Headquarters, State Area Command (STARC). The purpose of the position is to provide technical and administrative assistance for programs within the Command Administrative Officer's (CAO) area of responsibility.
-- Assists in managing the Internal Management Control Program (IMCP).Gathers and organizes IMCP material, establishes a suspense system, drafts the annual STARC plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts annual, mid-year and other special reports for CAO approval and submission to the Adjutant General.
-- Assists the Deputy STARC Commander and Chief of Staff with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by STARC directorates to help identify ongoing problem areas. May also coordinate review of reports with the Inspector General function when requested.
-- Oversees the officer evaluation program. Monitors suspense dates for submission of Officer Efficiency Reports (OERs) to the Chief of Staff. Reviews OERs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military Personnel Section. Provides the Chief of Staff with status of all OER's and provides assistance to subordinate units where necessary.
-- Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.
-- Maintains and administers multiple support budgets for the Command Administration Office. Maintains all files and records. Receives, inputs, monitors and records all expenditures. Receives, obligates and disperses funds for accounts. Responsible for reconciliation and auditing of accounts. Prepares and submits required reports. Resolves problems, issues and conflicts within the budgets. Sets up controls to monitor expenses during the year and recommends budget adjustments.
-- Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions.
-- Controls access to the CAO. Maintains the CAO calendar and schedule of appointments. Makes all necessary arrangements for conferences, meetings and travel.
-- Reviews incoming correspondence, publications, regulations, and directives which may affect the supervisor, or programs within the supervisor's purview. Determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format and policy and procedural adherence. Maintains office files of correspondence, directives, regulations and other information.
--Provides for control of all-classified documents for the Command Administrative Office. Insures that documents are properly logged and safeguarded.
-- Performs other duties as assigned
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/614000600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.