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    Duties

    Summary

    The position serves as the Administrative Specialist in a Federal Aviation Administration.

    Due to the Pandemic and individual states with different phases of reopening, the selectee’s report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.

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    Responsibilities

    Uses independent judgment or discretion in the handling of confidential information. Assists managers and other employees in day-to-day operations, and applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Work is reviewed regularly during assigned tasks and at completion to ensure timeliness and all aspects of quality.

    Coordinates varied administrative projects simultaneously and performs a full range of administrative and management duties and support services. Anticipates managers' needs by performing routine assignments such as locating and summarizing information from files and documents. Interacts with high-ranking officials internal and external to the agency and is present during management discussions.

    Acts as a primary representative with members from both Government and private industry to arrange meetings and address correspondence issues. Supports the organization, accomplishing administrative and management programs in support of office goals, objectives and functions.

    Screens incoming calls and walk-in appointment requests, greets and assists visitors, maintains calendars, schedules appointments for meetings and conferences, coordinates travel plans and ensures detailed itineraries and briefing materials are provided, and tracks incoming and outgoing correspondence.

    Prepares, reviews, and edits correspondence, reports and other materials in final format for signature, ensuring proper format, grammatical accuracy, plain language, and conformity to internal administrative policies and procedures. Maintains files and compiles data. Prepares executive correspondence and develops agendas for meetings. Utilizes computer and web-based tools for administrative support purposes.

    Established policies/procedures provide detailed guidance for almost all tasks, with little or no room for discretion. Works under detailed instructions provided by a manager, project/program manager, team leader, or more experienced employee.

    Performs other duties as assigned.

    Travel Required

    Not required - The job does not require any travel.

    Supervisory status

    No

    Promotion Potential

    NA

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/613987400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.