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    Duties

    Summary

    The incumbent(s) for this position serves under the general supervision of the Museum Building Manager, Supervisory Transportation Specialist in the Office of Facilities Management and Reliability or Administrative Services Specialist of Smithsonian Gardens.  The employee is responsible for providing a variety of clerical and administrative support.

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    Responsibilities

    • Tracks income and expenditures from a variety of federal and/or trust funds; prepares and tracks forms for billing, receiving, depositing and/or transferring funds; and compiles a variety of regular reports and assists with compiling of non-routine reports or lists for supervisor and/or other staff members. 
    • Orders a variety of goods and services including office or lab supplies, performers, honoraria, custom goods or services (such as design, production), or conference services; assists with coordination and submission of contract requests and documentation.
    • Makes travel arrangements including booking hotels, transportation tickets, and rental cars; prepares travel authorizations and vouchers in on-line system and obtains necessary approvals.
    • Assists staff members by responding to telephone calls, emails and visitors; receives, opens, and distributes mail, responding personally when possible or determining routing based on knowledge of office programs; and schedules meetings and maintains calendars for supervisor and other staff.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    07

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/608113600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.