This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/604173800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The position serves as the Administrative Specialist in a Federal Aviation Administration (FAA) Service Center Region and Region, Office of Policy, lnternational Affairs & Environment (APL), National Engagement and Regional Administration (ARA). This position directly supports the Regional Administrator (RA) and reports directly to the Deputy RA (DRA). The position provides a wide range of administrative support for a variety of projects associated with the functions of the RA.
Learn more about this agency06/10/2021 to 06/21/2021
$51,249 - $92,116 per year
Salary above includes 27.02% locality pay.
FV F - G
1 vacancy in the following location:
Yes—as determined by the agency policy.
Not required - The job does not require any travel.
No
Permanent
Full-time
Excepted
NA
No
No
ANM-ARA-21-1118047-72941
604173800
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Open to current permanent FAA employees.
FV-G: Overall objectives and resources available for projects/studies/reports are established by the supervisor in collaboration with the Administrative Officer (AO). Incumbent works independently, having developed expertise in the line of work. Incumbent resolves most conflicts that arise, coordinates the work with others when necessary and interprets policy on their own initiative in terms of established objectives. Incumbent determines the approach to be taken and the methodology to be used. Supervisor and Administrative Officer are kept informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility or effectiveness in meeting requirements or expected results.
Assists the AO by completing assigned projects and studies. May serve as a member on larger more complex projects and studies. Upon request, assembles, summarizes, analyzes and presents data with recommendations for required action to the AO. Serves as back-up AO as needed.
Provides administrative support at meetings as identified by the RA or DRA. Coordinates conferences and assists with regional programs and other special events. Collects and organizes data for various reports and organizes and presents to RA and DRA to meet associated deadlines. Establishes and maintains subject matter files. Assembles and summarizes information from files for RA and DRA.
Reviews and manages incoming and outgoing correspondence for applicability, appropriate routing, accuracy, and format. Maintains the automated mail control program to log, edit, and query all correspondence. Works closely with lines of business and staff offices as well as the Administrator’s Correspondence office, to ensure controls are answered in a timely manner.
Coordinates travel plans and manages calendar for meetings, conferences, teleconferences, etc., and ensures detailed itineraries are completed, briefing materials are ready, and follow-up actions are tracked.
Provides back up administrative liaison support as needed, for assigned responsibilities between the Office of the Regional Administrator and other regional and national offices within the FAA; other Federal agencies; local and state government offices; and private organizations.
Works in a team environment to ensure continuous support coverage for the Regional Administrator’s Office.
Performs other duties as assigned.
FV-F: Uses independent judgment or discretion in the handling of confidential information. Assists managers and other employees in day-to-day operations, and applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Work is reviewed regularly during assigned tasks and at completion to ensure timeliness and all aspects of quality.
Coordinates varied administrative projects simultaneously and performs a full range of administrative and management duties and support services. Anticipates managers' needs by performing routine assignments such as locating and summarizing information from files and documents. Interacts with high-ranking officials internal and external to the agency and is present during management discussions.
Acts as a primary representative with members from both Government and private industry to arrange meetings and address correspondence issues. Supports the organization, accomplishing administrative and management programs in support of office goals, objectives and functions.
Screens incoming calls and walk-in appointment requests, greets and assists visitors, maintains calendars, schedules appointments for meetings and conferences, coordinates travel plans and ensures detailed itineraries and briefing materials are provided, and tracks incoming and outgoing correspondence.
Performs other duties as assigned.
FV-F: To qualify at this level you must demonstrate that you possess at least one year of specialized experience equivalent to the FV-E level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Experience demonstrating the ability to analyze office needs, gather pertinent data, recognize solutions, plan and organize work and convey information to high levels of management.
FV-G: To qualify at this level you must demonstrate that you possess at least one year of specialized experience equivalent to the FV-F level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Responding to requests for data or reports, coordinating presentations, and managing the day-to-day operations of the office including calendars, travel and time and attendance records.
This position may be filled at the FV-F or FV-G.
Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements and recommendation by the supervisor.
Education substitution for FV-F: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university
Education substitution for FV-G: Successful completion of a Ph.D. or equivalent doctoral degree, or 3 full year of progressively higher level graduate education leading to such a degree.
Applicants may also qualify based on education or a combination of education and experience.
If qualifying based on education, transcripts MUST be provided. Failure to provide transcripts will result in applicant not being considered for the position based on education.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/working_here/financial_disclosure_requirements
The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.
Applicants must apply online to receive consideration. Faxed, mailed or emailed applications cannot be accepted. If you need to submit additional documents, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 206-231-4150 on or before the closing date of this announcement. Please include name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.
The FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA or Leadership and Management Dimension. In lieu of providing a response, please include WORK HISTORY IN YOUR RESUME THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH SECTION. Please include specific examples and details which illustrate your knowledge, skills, and abilities. Please include applicable date ranges.
Eligible applicants meeting the minimum qualification will be placed in alphabetical order and referred to the selecting official for consideration.
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 206-231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.
All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system.
AVIATOR compares your skills and experience as described in your application with the requirements of the position.
If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration.
(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)
Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Important - If you make any change to your application, you must resubmit it.
If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/604173800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
Thanks to the work of the Federal Aviation Administration (FAA), over the past 50 years, aviation has become central to the way we live and do business, linking people from coast to coast and connecting America to the world. In fact, FAA has created the safest, most reliable, most efficient, and most productive air transportation system in the world.