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    Duties

    Summary

    The incumbent serves as a Management and Program Assistant in an air traffic control facility.

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    Responsibilities

    Incumbent of this position serves as primarily the administrative assistant to a facility in the Federal Aviation Administration (FAA), with additional responsibilities potentially assigned by the District office. He/she performs the full range of administrative activities to assist the Manager in the planning, management, and direction of the office and the district. Incumbent performs clerical and technical work in support of management analysis and program analysis, the purposes of which are to evaluate and improve the efficiency, effectiveness, and productivity of organizations and programs. Functions as the primary office coordinator and personal assistant in performing a variety of secretarial and administrative functions to implement the office's administrative programs, policies, and procedures. Performs as a confidant in handling information and documents which flow through the office. Ensures that Manager is provided with background and most current information on particular subjects by researching files and other documents for pertinent data before referring visitors. Maintains Manager's appointment calendar with input by manager for commitments of time. Handles incoming correspondence for the manager ensuring that he/she is made aware of time-sensitive material that may have arrived. Replies independently to routine correspondence not needing the manager's attention and is especially attentive to situations that require sensitive handling. Reads and reviews all outgoing correspondence for procedural and grammatical accuracy, conformance to policies, factual accuracy, correct computations, and ensures that it has been cleared by all interested parties. Types correspondence, reports, and other material. Provides coordination of the use of conference rooms, VTC and telcons for the management team at the facility. Exercises a comprehensive knowledge of the Manager's policies and views on all significant matters affecting the office. Makes all travel arrangements for the Manager, arranging schedule of visits, hotel reservations, and administrative contacts with officials to be visited. Estimates the amount of per diem and transportation. Develops and submits travel voucher upon completion of trip ensuring that necessary documentation and receipts are provided. Assembles and summarizes information from office files for the Manager's use on the basis of general instructions as the nature of the information wanted and its purpose. Arranges meetings and conferences for the Manager taking notes and transcribing into final format. Establishes official subject-matter files for the office and assumes responsibility for their maintenance. Assumes file maintenance on an on-going basis keeping other secretaries apprised of new regulations concerning their disposition under the Privacy Act. Monitors the equipment and supply budget for the office by maintaining automated systems for tracking expenditures of funds throughout the year. Reviews correspondence, letters of agreement, and facility directives for proper format, correct grammar and conformance with established policies and procedures. Demonstrates considerable independence in planning time and resolves most problems and work issues without assistance. Coordinates facility activities such as retirement seminars and health fairs. Performs other duties as assigned by the management team at the facility or at the district level.

    Travel Required

    Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

    Supervisory status

    No

    Promotion Potential

    NA

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/600333300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.