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    Duties

    Summary

    THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

    This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA), Position Description Number T5052000 and is part of the MA ANG 102nd IW, National Guard. POC : Catherine Gormley, catherine.gormley@us.af.mil

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    Responsibilities

    This position is located within a National Guard unit.
    1. Conducts research on a wide variety of complex administrative problems involving various activities and functional areas. Provides technical and specialized data, background material, and references as required. Recommends solutions and courses of action to be followed that have a substantial impact on overall administrative functions. Develops policies and procedures for implementation which affect administrative management and program development. Plans, schedules, performs, and directs the work of the administrative function to include correspondence and messages, records documentation management, printing and duplication, publication and forms management, reference library, special orders and the receipt, storage and control of classified documents.

    2. Maintains personal contacts with functional managers to discuss administrative practices and services, provide technical advice and guidance, and recommend methods and procedures where necessary. Advises supervisors and subordinates of the latest directives regarding administrative procedures. Provides information, explains the application of regulations, and resolves problems with contacts as they relate to administrative functions. Conducts periodic inspections of administrative files, publications and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.

    3. Maintains all correspondence and reports files for the respective divisions. Manages the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training and other orders, to include special authorizations. Integrates and reconciles the orders process with the workday accounting program to ensure validation of orders requirements. Performs and directs the preparation, distribution and accounting of all schedules, directives, maintenance orders, procedures, passports and summaries. Establishes and monitors a correspondence and reports suspense system. Establishes and conducts the on-the-job training program and presents local level administrative classes for both technicians and unit military personnel of respective divisions.

    4. Manages the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilizes word processing equipment to type from plain copy, rough draft, or by selecting information from a variety of source data or material; to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical and tabular material. Maintains and schedules use of copiers, word processors, computers, printers and/or typewriters for efficient and maximum utilization.

    Performs other duties as assigned.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    None

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/598480000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.