THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION THAT REQUIRES MILITARY MEMBERSHIP.Learn more about this agency
This National Guard position is for a PURCHASING AGENT, Position Description Number PDD2272000 and is part of the Mississippi National Guard.
As a PURCHASING AGENT, GS-1105-7, you will assist in the procurement of standard or specialized service; supply; and/or construction items, services, and/or materials primarily through formal advertising, or through limited use of negotiation techniques.
1. Performs detailed review of purchase requests for specialized supplies, equipment, services, or commercial requirements in terms of adequacy, consistency, un-restrictiveness of specifications or descriptions, compliance with administrative requirements, and certification of funds. Reviews purchase request for specialized requirements such as components needed for repair, specialized equipment such as engineering equipment, or alterations and repairs to roads and buildings. Reviews specifications outlined by customer to ensure information pertaining to the performance period, contractor's obligations, and products expected, etc., are clear and adequate. Evaluates possibilities of substituting an "equal" item in order to expand competition by checking commercial catalogs, contract files, and listing of firms offering particular goods, and through informal contracts with sales representatives and buyers from other federal activities. Contacts requester concerning discrepancies and ambiguities and assists in resolving unusual problems.
2. Determines procurement source and method. Obtains or develops source list of responsible contractors. Coordinates with Small Business Specialists. May be required to conduct extensive search to initially locate potential suppliers when buying specialized items. Research is complicated in some instances because suppliers of specialized items do not have representatives in the local market area, items are urgently needed, and the number of suppliers is extremely limited. Commercial requirements may have unstable price or product characteristics or hard-to-locate sources. Determines procurement methods based on procurement history, estimated cost, urgency of need, proprietary consideration, availability of competitors, and applicable directives.
3. Solicits oral or written quotes. If using open market procedures, obtains oral or written quotes. Calls vendors to get oral quotes when delivery is urgent or items are well known. For written quotes, prepares detailed requests for quotation (RFQ), incorporating the technical description of work required, the delivery requirements, and when applicable, the terms and conditions of anticipated contract. For repair services, includes clauses stating the value of the item, warranty terms, standby provisions for periods of downtime, special tests or inspections involved, and charges for requirements involving special cost features (e.g., per diem, lodging, rates, and airfare for purchases that require on-site repair service by nonlocal vendors). For purchases of modified equipment, considers such factors as number of parts involved, which part, if any, has to be built first, the need for compatibility of parts, and number of manufacturers involved, to determine lead time for the vendor's performance. Issues amendments as required involving specifications, delivery procedures, or time frames to encourage vendor response. May have to attend technical review committees, pre-award conferences, and walk-through for service or construction purchases. Consults with supervisor on unusual situations.
4. Receives and reviews formal bids and quotes. Review quotes for price reasonableness and determines if requirements for competition have been met. Evaluates quotes in terms of price, item, discount, transportation, costs, and delivery time and determines offer most advantageous to the government. Negotiates with vendors on a variety of issues, such as price breaks for items ordered before a sale date, accelerated delivery, reduction of service charges, and similar agreements. If no responsible small business concern submits a reasonable quotation, justifies and documents sole source purchase for supervisor's review and coordination.
5. Prepares award documentation and performs post award follow-up. Selects and uses the appropriate method to confirm or place the order primarily by using a purchase order or may occasionally use a delivery order on purchases against an established contract; a blanket purchase agreement for contracts negotiated and agreed to in advance for repetitive needs; and government credit card procedures when applicable. On procurements requiring formal contracts, assembles final contract with necessary documentation and award recommendations and submits to supervisor for necessary review, approval, coordination, and signature.
6. Performs other duties as assigned.
Details of the duties and responsibilities are contained in the applicable position description located online, on the FASCLASS website. https://acpol2.army.mil/fasclass/search_fs/search_fasclass.asp
Occasional travel - You may be expected to travel for this position.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/591949700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.