• Help

    Duties

    Summary

    The primary responsibility of this position is to provide support to management with budget formulation and execution with assigned area.

    Due to the Pandemic, and individual states with different phases of reopening, the selectee’s report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.

    Learn more about this agency

    Responsibilities

    Incumbent performs a variety of administrative tasks applying experience and detailed knowledge to plan, accomplish and implement administrative programs, policies. and procedures in support of the organization's administrative programs. Duties include but may not be limited to the following: Budget/financial management to include maintaining reports on expenditures of funds and reconciling discrepancies, modify and maintain automated systems, tracks financial expenditures. Coordinates with Budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Serves as a focal point for personnel activities to include initiating personnel requests involving recruitment, transfer, temporary assignments, promotions, awards. and other related actions. Collaborates with managers, service area personnel, and human resources staff to coordinate recruitment and various other personnel related requests. Purchasing and supplies. Initiates or reviews all procurement requests for equipment, services, furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically. Travel Management. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Time and attendance/LOR compliance. Provides guidance and assistance on completion of T&A/LDR, and other administrative and office support functions. Interprets and applies directives and policies for assigned projects. Provides administrative management support within assigned tasks. Serves as liaison between the District and Service Area to accomplish assigned functions. Identifies the need for and develops instructions or procedures for handling correspondence, administrative reports and maintenance of documents/files. Provides procedural information, briefings and guidance to management for assigned areas. Incumbent demonstrates some independence in planning time and using assigned resources. Contacts are primarily internal to the organization to share information. Provide data, and/or to explain status of assignments. May have contacts with customers and other external parties on routine matters. Established policies/procedures provide guidance for most assignments, but allow some discretion for employee to select the most appropriate approach. Refers problems and work issues to a manager, project/program manager, team leader or more experienced professional when guidelines are not available or applicable. Work is typically reviewed frequently during assignments and at completion to ensure timeliness, policy compliance and alignment with the requirements of projects and/or other work activities. Work activities typically support activities of the organizational unit. In some cases, the work may affect internal and external customers.

    Travel Required

    25% or less - The job may require up to 25% travel.

    Supervisory status

    No

    Promotion Potential

    NA

  • Job family (Series)

    0341 Administrative Officer

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/582602200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.