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    Duties

    Summary

    This position is that of Operations Manager in the Division of Integrative Organismal Systems (IOS) in the Directorate for Biological Sciences (BIO).

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    Responsibilities

    As the Division's chief operations expert, the incumbent is responsible for strategic planning with respect to Division operations and leading all business activities in the division including: human resources, budget execution and oversight, grant and contract administration, business and IT processes, and space management. Specific duties include the following:

    SUPERVISION, MANAGEMENT and DEVELOPMENT

    • Supervises and manages a workforce of 12-15 administrative team members.
    • Oversees individual performance, providing appropriate coaching, mentoring and training.
    • Handles employee and labor relations issues.
    • Conducts recruitment and processes staffing actions.
    • Develops staff, including assignment of activities designed for staff growth and continuous learning. 
    • Works with staff on individual professional development plans. 
    • Engages and empowers staff on continuous improvement of Division processes. 
    • Approves leave, recommends award, and engages in other first-level supervisory duties.

    OPERATIONS MANAGEMENT AND OVERSIGHT

    • Formulates, executes, and monitors the AOAM budget for the Division. Conducts budgetary reporting and analysis; forecasts budgetary needs and identifies potential problems; certifies and obligates funds; and allocates funding and resources for Division projects.
    • Develops the Division programmatic budget operating plan compliant with NSF policies and funding practices.  Interprets reports and other budgetary data to make recommendations to senior management on out-year commitment planning and adjustments to cluster budget allocations. 
    • Coordinates or leads complex projects, analytical studies, and reviews related to the effectiveness and improvement of procedures, policies, or business systems including financial management, IT, or management processes and systems. 
    • Develops strategies for forecasting, acquiring, and allocating resources based on Division needs and partners with senior management to make decisions and implement new business processes based on new policies and procedures. 
    • Represents the Division or Directorate on business committees and coordinates with other units regarding business programs and processes.  Analyzes management information and administrative reporting systems, data sources, and administrative reporting requirements and develops solutions to avoid or minimize adverse impact on program operations.
    • Reviews and edits Memoranda of Understanding with multiple agencies; addressing all areas of funding, staffing and resource management, and assisting in drafting the solicitation and management plan that includes collaboration and joint review by multiple agencies. 
    • Serves on NSF-wide working groups, such as Administrative Management Group, to represent the interest of IOS in terms of operational and administrative procedures.
    • Serves as the Division expert on NSF requirements and procedures for all administrative management functions.  Assigns administrative staff to assist and train new scientific staff on NSF systems.
    • Manages the space for the Division; independently making decisions on where to locate new staff, when to configure office space for sharing, arranging for reconfiguration of space to accommodate staff requirements, and negotiating with other BIO divisions for space as necessary.

    Competencies: 

    • Supervision
    • Staff Development
    • Operations Management
    • Financial Management
    • Human Capital Management

    Travel Required

    Not required

    Supervisory status

    Yes

    Promotion Potential

    14

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/579413500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.