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    Duties

    Summary

    The Program Support Assistant assists the Administrative Officer (AO) and Research Budget Analyst in performing a full range of recurring administrative, procurement and budgetary support duties that facilitate the conduct of more complex and detailed review and analysis of VA Research Service functions.

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    Responsibilities

    Major Duties Include but are not limited to:

    • Plans, coordinates and accomplishes a variety of program support tasks such as coordinating the preparation and data gathering for special reports and formal responses to requests for data.
    • Uses knowledge of a significant body of scientific and medical concepts and terminology as appropriate to properly review research protocols, grants and other research documents.
    • Compiles statistical information to prepare expenditure reports for Research administration and for Principal Investigator and the Research Service.
    • Utilizes software available to the Research Service to generate various reports concerning committee membership and all reviews required by research committees and their membership.
    • Assist in planning conferences, workshops meetings by preparing agendas, invitations, and arranges appropriate rooms and audiovisual support.
    • Assist in gathering information and supporting meetings, boards, symposia or conferences related to committees.
    • Assists with the scheduling and preparation for department inspection and reviews.
    • Maintains reports for research and laboratory safety.
    • Reviews local research publications for proper VA acknowledgment, and inputs into database.
    • Responsible for updating databases in a timely manner and ensure their accuracy as it impacts research compliance as well as future research funding approved and received by the medical center. Databases include: research service database, i.e., Research committee software, ePromise, Research & Development Information System (RDIS), and other national databases as required.
    • Assists research staff in preparing procurement packages and required documents necessary to order supplies, equipment and services.
    • Assist with tracking and recording of invoice payments and other research obligations.
    • Prepare purchase orders, placing orders with vendors for research supplies which are under the micro purchase threshold.
    • Monitor purchases and reconciles purchase orders and credit card billing statements.
    • Conduct follow up action on undelivered orders and aged purchase card transactions to close our purchase orders.
    • Maintains inventory logs.
    • Responsible for preparation, maintenance, and timely submission of Time & Attendance reports.
    • Receive and process all applications and other papers pertaining to annual, sick or other types of leave.
    • Assists with instructions and submission of travel requests.
    • Perform other duties as assigned.

    Work Schedule: M-F 8:00 am - 4:30 pm
    Telework: TentativelyAvailable
    Virtual: This is not a virtual position.
    Position Description/PD#: Program Support Assistant/PD11487O
    Relocation/Recruitment Incentives: NOT AUTHORIZED
    Financial Disclosure Report: Not required

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    None

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/579356800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.