Copyright is a form of legal protection provided by the laws of the United States (Title 17, U.S. Code) to authors of literary, dramatic, musical, artistic, and other works. The Administrative Services Office provides various support services, including human resources, training, facilities management and planning, personnel and facility security, safety services, and procurement services. The Program Specialist is responsible for routine administration of non-contracted procurement activitiesLearn more about this agency
Serves as the central Copyright Office resource for the acquisition, stocking, and disbursal of consumables, such as paper and toner cartridges used by copiers and similar equipment, and for standard consumable office supplies. Is the central Copyright Office resource for the issuance and administration of cellular phones and service for approved users. Serves as a liaison for the repair of cellular telephones, copiers and similar equipment. Maintains a relationship with various units within the Copyright Office and the Library, clarifying orders and providing guidance in a timely manner on various procurement matters. Solicits, receives, aggregates, and forwards requests for technical equipment acquisitions for final processing and disposition by other offices.
Establishes, administers and revises standard operating procedures (SOPs) for the ordering of consumable supplies, maintenance and distribution of inventory, the acquisition of repair services for copiers and similar equipment, and for cellular telephones. Communicates relevant SOPs to other offices for them to follow.
Elevates problems to management as necessary. Ensures that management knows of emerging issues and problems with any procurements. In all activities, maintains a professional manner, utilizing tact, courtesy, cooperation, diplomacy and sensitivity. Speaks and writes clearly so that all information is conveyed in an unambiguous and efficient manner.
Analyzes organizational requirements and provides guidance on service unit procurement activities. Prepares and submits routine procurement requests with all necessary documentation. Follows established policies when utilizing an agency credit card and entering credit card transactions into the financial system. Reconciles credit card statements in accordance with the established schedule. Checks all incoming shipment invoices against credit card procurement documents to ensure that of the correct ordered items were received. If items were not received, follows-up with vendors to arrange shipment or credit.
Provides management with feedback on procurement procedures and responsiveness of other offices.
Coordinates telecommunications moves for office reassignments, construction, or new employees, in a timely manner and following established procedures. Enters and monitors Automated Hazard Abatement Program (AHAP) reports relative to safety and ergonomic cases and closes them when resolved. Reviews and approves facilities system requests on a regular basis. Serves as the point of contact for matters related to the maintenance and service of the audio-visual system installed in the Copyright Hearing Room, receiving and verifying reports of malfunction and arranging appropriate vendor response. Receives requests to use the Hearing Room AV system and coordinates system availability with the Copyright Modernization Office (CMO).
Ensures sensitive property is tracked from order to program delivery. Forwards tracking numbers for sensitive equipment to the Receipt, Analysis and Control Division within one day of receipt. Follows-up with vendors when tracking numbers are not forwarded after purchase. Ensures that barcodes are applied on equipment as appropriate. Prepares documentation to de-accession property when necessary and ensures facilities system request to de-accession property are complete.
While performing daily activities, the incumbent is also responsible for ensuring proper handling and security of all Library and Copyright Office material.
The position description number for this position is 383096.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a non-supervisory, bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/578236000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.