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    Duties

    Summary

    Incumbent performs a combination of routine, multiple, and varying assignments in support of supervisors, managers, and other employees in day-to-day operations in multiple area such as fiscal management, travel, management information systems, contract administration, property management, procurements and overall office management.

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    Responsibilities

    At the full performance level, the incumbent performs a combination of routine, multiple, and varying assignments in support of supervisors, managers, and other employees in day-to-day operations which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management. Plans, develops, monitors, and executes actions required to manage the offices administrative functions.

    Typical specialized assignments may include the following: prepares and manages correspondence; compiles, tracks, and analyzes information for a wide variety of programs; enters and tracks budget expenditures; purchases and inventory; establishes, organizes and manages files, documents, and records, provides advanced computer assistance, schedules meetings; manages time and attendance, provides written or oral explanations of organizational policies, coordinates the implementation of new office policies and systems, maintains calendars and travel records.

    Performs various analytical studies such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations. Tracks all financial, personnel, supply and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria.

    Prepares travel orders including cost estimates for training assignments and permanent change of station actions. Reviews travel vouchers for administrative and procedural compliance including proper cost accounting codes and statistical accuracy. Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc. are conducted according to policy. Maintains an orderly supply room and distributes supplies. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (ATS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

    Assists in the preparations of budget estimates, justification statements and budget execution plans and provides advice on such matters as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance.

    Uses a wide variety of computer programs and software applications including CRU-X, e-LMS, and E2 Travel. Utilizes a variety of financial applications such as DELPHI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, trouble shoot and problem solve. Prepares administrative articles, reports, and briefing items. Applies experience and advanced knowledge to plan and accomplish assignments for projects/programs. Exercises considerable independence in planning, coordinating, and accomplishing work that includes multiple assignments and priorities that support a variety of internal organizations.

    Resolves most problems and work issues without the assistance of a manager, referring only those that cannot be resolved. Work activities support multiple projects/programs and contribute to the objectives of one or more organization units.

    Travel Required

    Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

    Supervisory status

    No

    Promotion Potential

    NA

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/569085500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.