This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/564414200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The incumbent will serve as a management assistant for the Office of Airports (ARP), Southwest Region, responsible for performing a variety of technical support and administrative duties
Learn more about this agency04/01/2020 to 04/07/2020
$44,768 - $67,152 per year
Salary above includes Locality Pay of 24.98%
FV E
1 vacancy in the following location:
No
Not required - The job does not require any travel.
No
Permanent
Full-Time
Excepted
NA
No
No
ASW-ARP-20-DC231-66858
564414200
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Also open to those eligible for 30% or More Disabled, Veterans' Recruitment Act and/or Individuals with Disabilities
This position serves as a management assistant for the Office of Airports (ARP), Southwest Region, responsible for performing a variety of technical support and administrative duties of varying assignments in support of the Division under limited direction of the Director.
The incumbent will perform staff work with less oversight in support of several airport programs and projects. The incumbent will work with professional and technical staff in accomplishing administrative and functional task related to the Airport Improvement Program. Utilizes a practical knowledge of general office procedures as well as program and management analysis support skills to perform tasks that may involve managing office automation, budgeting, training, purchasing, supply management, human resource management and provides staff support in each of these areas. The incumbent may work with more experienced professionals to accomplish certain tasks, and work may be periodically reviewed to ensure accuracy and quality.
The incumbent will also provide a broad range of administrative duties and program support, which includes receiving and screening telephones calls and visitors, records management and time and attendance. Incumbent also makes travel arrangements, reviews, proofreads, format, and edits complex written documents and a variety of correspondence for the office. This correspondence may include response to elected officials, stakeholders, Freedom of Information Act requests, etc.
Duties and responsibilities include: Receives visitors and phone callers to the office, in accordance with facility security procedures Provides administrative support to Division staff including word processing of documents, some of which require complex formatting, letters, memorandums, or reports according to policies and procedures; ensures proper grammar, sentence structure and spelling; maintains office filing systems, including filing documents and sending and retrieving files from off-site storage facilities; maintains office document library; develops and updates office letter templates.
Tracks and prepares controlled correspondence including Freedom of Information Act inquiries and congressional letters. Prepares project folders and files in accordance with latest Airport Improvement Program Grants Management criteria. Assures project files meet the intent of the Office of Inspector General’s recent audit of AIP grant oversight. Tracks project status in automated system of federal grants and audits programs. Prepares quarterly and annual program status reports.
Reviews and processes travel arrangements for Division staff. Modifies and maintains records in automated systems for tracking and reconciling expenditures of funds. Administers personnel management functions such as, pay and leave administration. Serves as timekeeper for the Division staff.
Provides support and guidance for both internal and out-of-agency training to include, but not limited to, processing training requests, maintaining employee training history and preparation of employee training recommendations for Director. May serve as personal property and inventory coordinator. Handles Surplus Property for Airports program, including setting up property screeners and evaluating and approving airport owner’s requests through the federal excess personal property automated tool.
Requisitions office supplies, equipment, and publications. Serves as records management coordinator responsible for the administration of the records, forms, and file management programs.
Performs other duties as assigned.
To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the next lower (FV-D, FG/GS-5/6). Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower level in the normal line of progression for the occupation in the organization.
Specialized experience may include, but is not limited to: experience in performance of duties for the organization of professional technical staff which requires skill in using Microsoft word, Excel, PowerPoint, and other electronic systems, tools and other specialized data base tracking and coordination systems.
Applicants MUST include examples of specialized experience in their work history.
Qualifications must be met by the closing date of this vacancy announcement.
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each Knowledge. Skills, and Abilities (KSA), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resources Specialist as appropriate.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.
REQUIREMENT FOR SECURITY CLEARANCE: Selection and placement are contingent upon waiver or completion of satisfactory security requirements. For Low Risk (1), this position requires completion and favorable adjudication of a National Agency Check and Inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained.
FAA's Core Compensation Plan: This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: https://jobs.faa.gov/FAACoreCompensation.htm
Interviews: The Agency may choose to interview some, none or all of the candidates on the list.
Incomplete Application: Please follow all instructions carefully. Error or omissions may affect your rating or further consideration for this vacancy.
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
If you need to submit additional documents to supplement your on-line application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (817) 222-5852 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages. We cannot guarantee timely receipt or assume responsibility for the quality or legibility of any faxed documents. Regardless of the method of delivery, all supporting documentation MUST be received in the servicing Human Resources Office prior to the closing date of announcement.
All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system.
AVIATOR compares your skills and experience as described in your application with the requirements of the position.
If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration.
(In some cases, individuals with priority for special consideration must be considered and selected before other candidates.)
Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Important - If you make any change to your application, you must resubmit it.
If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/564414200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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