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    Duties

    Summary

    Duty Locations: Miami Veterans Health Care System - Miami, FL

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    Responsibilities

    Major Duties: The incumbent serves as the personal secretary to the Associate Director, Chief of Staff, or Associate Director, Patient Care Services, for a VA Medical Center. The incumbent serves as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of that individual.


    Maintains the daily calendar, making appointments and arranging conferences and meetings without specific prior approval, based on a knowledge of the manager's schedule.
    Determines need for memoranda to be issued to the staff on procedural materials and/or requirements, prepares the necessary instructions, and presents them for approval.
    Screens incoming directives and being alert to changes in policies and procedures.
    Performs typing on a computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office hardware and software systems.
    Utilizes a variety of office automation systems and various software packages to accomplish work.
    Utilizes knowledge of software utilities and function commands to manipulate text to accomplish formats, revisions, deletions, and additions.
    Attends meetings and conferences, taking notes or transcription of the proceedings within 5-business days.
    Assists in developing major presentations such as town hall meetings, veteran's group speeches,. and special topic information.
    Screens all visitors and telephone calls.
    Performs other related duties as assigned
    Work Schedule: Full-Time Employment: 8:00 am - 4:30 pm Monday - Friday
    Recruitment & Relocation Incentives: Not authorized

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    8

  • Job family (Series)

    0318 Secretary

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/563797800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.