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    Duties

    Summary

    This is an OPEN CONTINUOUS ANNOUNCEMENT meant to maintain eligible/qualified applicants.

    The overseas Director of Management and Operations (DMO) manages, coordinates and supervises the full range of resource management activities and administrative support functions including budgeting and financial management, supervision of administrative units, procurement, inventory, human resources management, volunteer support, and safety and security. The position reports to the Country Director.

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    Responsibilities

    The Director of Management and Operations performs the following major duties:

    • Ensures that proper procurement processes are followed for the acquisition of goods and services and the execution of contracts and leases and that the integrity of the procurement process is upheld at post. Supervises all procurement, certifying availability of funds and need for all purchases in accordance with Country Director (CD) guidance and the approved annual operating plan (budget).

    • Supervises the Administrative Unit composed of host country and third country nationals that typically includes, but is not limited to, a financial assistant, cashier, administrative assistant, general services managers and assistants, drivers, and may include security guards or others. Establishes work plans, develops a team approach, and evaluates performance of administrative staff.

    • Overseas human resources management at a post, taking into account appropriate federal government regulations related to Personal Services Contracts, Department of State Local Compensation Plans (LCP), and applicable local labor laws.

    • Works with the CD and post staff to prepare the post's out-year budget request that aligns with the post's strategic plan. In conjunction with other senior staff, prepares the post's annual operating plan (budget) and periodic budget reviews. Implements approved resource plans, often for multiple funding sources. Monitors post expenditures against budget by maintaining up-to-date electronic records. Ensures reconciliation with the official accounting system.

    • Assists in determining space needs for the Peace Corps office, staff and Volunteers, Training Center, and US staff residences. Competes available real estate; negotiates, reviews, and finalizes contractual conditions for leases for approval by the CD, the Embassy's Regional Security Officer, and Peace Corps Washington. Supervises property management so that all inventory, maintenance, repairs, and disposition are performed according to plan, negotiations, and regulations.

    • Responsible for a post’s vehicle fleet that includes vehicle maintenance, monitoring fuel purchases and consumption, administering vehicle use safety policies, and incident reporting.

    • Collaborates with the CD, medical, programming and training, and security staff to address issues such as site selection, site visit protocols, Volunteer allowances, safety and security and medical care of Volunteers. Ensures that local laws and regulations are followed in connection with status of Volunteers. Provides financial and administrative support to Volunteers including the payment of Volunteer allowances and reimbursements.

    • Under the direction of the CD, works with the Safety and Security Manager and other staff to establish programming, training and administrative systems that maximize the safety and security of Volunteers in accordance with agency policies and guidelines. Ensures that established procedures are followed and criteria are met. Assists the CD, Safety and Security Manager and others to prepare for and respond to incidents and crises impacting Volunteers, trainees, and Peace Corps operations.

    Travel Required

    Occasional travel - As a condition of employment, incumbent will be required to travel within his or her Country and/or Region of assignment. The amount of travel required will be dependent upon the incumbent's duty location.

    Supervisory status

    Yes

    Promotion Potential

    02

  • Job family (Series)

    0341 Administrative Officer

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/555576500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.