The position serves as the Administrative Specialist in the Federal Aviation Administration (FAA) Central Region. This position directly supports the Regional Administrator (RA) and reports directly to the Deputy RA (DRA). The position provides a wide range of administrative support for a variety of projects associated with the functions of the RA.Learn more about this agency
Major Duties and Responsibilities:
- Overall objectives and resources available for projects/studies/reports are established by the supervisor in collaboration with the Administrative Officer (AO). Incumbent works independently, having developed expertise in the line of work. Incumbent resolves most conflicts that arise, coordinates the work with others when necessary, and interprets policy on their own initiative in terms of established objectives. Incumbent determines the approach to be taken and the methodology to be used. Supervisor and Administrative Officer are kept informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility, or effectiveness in meeting requirements or expected results.
- Assists the Administrative Officer by completing assigned projects and studies. May serve as a team member on larger more complex projects and studies. Upon request, assembles, summarizes, analyzes and presents data with recommendations for required action to the Administrative Officer.
- Provides administrative support at meetings as identified by the RA and DRA. Coordinates conferences and assists with regional programs and other special events.
- Collects and organizes data for various reports and organizes and presents to RA and DRA to meet associated deadlines. Establishes and maintains subject matter files. Assembles and summarizes information from files for RA and DRA.
- Serves as back-up to the Administrative Officer. Assists with all aspects of the AO’s work, as directed, in order to perform tasks associated with surges in workload, for continuity of ongoing workload, special projects, and in the AO’s absence.
- Reviews and manages incoming and outgoing correspondence for applicability, appropriate routing, accuracy, and format. Maintains the automated mail control program to log, edit, and query all correspondence. Works closely with lines of business and staff offices as well as the Administrator’s Correspondence office, to ensure controls are answered in a timely manner.
- Coordinates travel plans and manages calendar for meetings, conferences, teleconferences, etc., and ensures detailed itineraries are completed, briefing materials are ready, and follow-up actions are tracked.
- Provides back up administrative liaison support as needed, for assigned responsibilities between the Office of the Regional Administrator and other regional and national offices within the FAA; other Federal agencies; local and state government offices; and private organizations.
- Works in a team environment to ensure continuous support coverage for the Regional Administrator’s Office.
- Maintains an awareness of the latest trends in office management and office technology.
- Support and maintain the ARA Quality Management System Program through continuous improvement.
Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.
Job family (Series)
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/553618100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.