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    Duties

    Summary

    Serves as Administrative Assistant within the Office of Accident Investigation and Prevention.

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    Responsibilities

    The incumbent provides support for and manages all administrative matters for the organization. Coordinates with the manager to plan time and uses assigned resources to accomplish tasks. Assignments are basic and routine, performing more progressively difficult assignments under close direction of a manager.

    The incumbent provides overall administrative support for staff and is a primary point-of-contact for Time and Attendance and Travel (E-2 Travel). Incumbent verifies and approves data and provides guidance to staff on the use of these programs/systems.

    Incumbent assists in the dissemination of information to a team of lower-level administrative support personnel, ensuring information is disseminated across the collaboration, consistency, training, and process improvements to facilitate a cohesive and comprehensive administrative support team.

    Responsible for making travel arrangements, preparing, reviewing and submitting travel authorizations and vouchers; tracks and manages inventory of office supplies, coordinates special events; and monitors and documents property requests.

    Assists with managing and updating various phone lists, organizational charts, and KSN web pages. Prepares, reviews and edits executive correspondence to ensure consistency and compliance with FAA correspondence and branding requirements.

    Responsible for establishing and maintaining an extensive filing system. Tracks, monitors, and prepares reports on weekly travel, correspondence and other activities using SharePoint, Excel, pivot tables, and Access. Responsible for scheduling and facilitating telecons, taking minutes for distribution to all team members and managing action items, including following up with staff and managers, to ensure completion.

    Assignments require incumbent to interpret regulatory and policy guidelines to assist in answering questions from employees, managers, and assist in resolving administrative issues.

    The work is reviewed regularly during assignments and at completion to ensure timeliness and all aspects of quality.

    Travel Required

    Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

    Supervisory status

    No

    Promotion Potential

    NA

  • Job family (Series)

    0341 Administrative Officer

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/553350900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.