This position is located in the Bureau of Administration, Office of the Procurement Executive, Office of Acquisitions Management, Information Management Branch (A/OPE/AQM/WW/IM). The incumbent serves as Chief of the IM Branch.
If eligible, applicants to this announcement may be referred to other positions in other Bureaus/Offices in the Department.Learn more about this agency
- Performs the full range of contract administration functions. Develops and maintains systems to evaluate and monitor contractual performance. Manages program efforts to build alliances with representatives in other government agencies.
- Serves as a first level supervisor managing a staff of federal and contract professionals and administrative personnel, exercising authority for overseeing/supervising all contract elements in support of the IRM Bureau's mission.
- Develops policies and procedures necessary to implement the Federal Acquisition Regulations (FAR) and DoS regulations. Develops acquisition instructions for activities managed by the Branch. Reviews FAR, DoS regulations and applicable USG policies.
- Represents the Division/Bureau/Department on various DoS committees and other USG subcommittees. Provides expert advice, negotiates and makes decisions and recommendations in the policy and acquisition areas.
Job family (Series)
Conditions of Employment
- U.S. Citizenship is required.
- Must be able to obtain and maintain a Top Secret security clearance.
- One year probationary period, unless excepted by regulation.
- New supervisors must successfully complete a 1 year probationary period.
- Incumbent will be subject to random drug testing.
- Statement of Employment & Financial Interest required prior to appointment.
Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.
If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.
NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.
Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.
Applicants applying for the GS-15 grade level must meet one of the following requirements to qualify for this position:
IN ADDITION to the requirements below, all applicants must be Federal Acquisition Certification in Contracting (FAC-C) Level III certified, as outlined on the Federal Acquisition Institute (FAI) website (https://www.fai.gov/certification/contracting-fac-c) or Defense Acquisition Workforce Improvement Act (DAWIA) Level III certified, as outlined on the Defense Acquisition University (DAU) website (http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx?lvl=3&cfld=3). Applicants whose certification is over two years old, must also have completed 80 Continuous Learning Points (CLPs) every two years. The 80 CLPs every two years must be from the issuance date of certification and valid through the closing date of the announcement.
Applicants must submit the following documentation:
1. Copy of initial FAC-C Level III certification or DAWIA Level III certification.
2. If initial Level III certification is over two years old from the closing date of the announcement, a Certificate of Achievement from the Federal Acquisition Institute Training Application System (FAITAS) in recognition of attainment of continuous learning requirements showing certification valid through the closing date of the announcement;
An equivalent transcript or list of training from DAWIA that shows 80 CLPs obtained within the previous two years from the closing date of the announcement (the transcript or list of training must assign CLP numeric values to each eligible activity/course or must clearly reflect the numeric total of 80 CLPs).
A. In addition to completing the mandatory FAC-C Level III or DAWIA Level III training requirements, you must have at least 4 years of experience in contracting or related positions AND at least 1 full year of this experience is specialized and equivalent to at least the GS-14 level in the Federal service AND completed a 4-year course of study leading to a bachelor's degree with a major in any field from an accredited college or university AND this degree included or was supplemented by 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
B. In addition to completing the mandatory FAC-C Level III or DAWIA Level III training requirements, you have occupied your position, which is classified in the GS-1102 series, since January 1, 2000 AND have one full year of specialized experience equivalent to the GS-14 level in the Federal service that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position as described in paragraph A above under qualifying specialized experience.
Qualifying specialized experience must demonstrate the following:
- Experience performing the full range of contract administration functions.
- Experience developing and maintaining systems to evaluate and monitor contractual performance.
- Experience conducting detailed analyses of advanced acquisition planning documentation, cost proposals and technical data.
- Experience developing and reviewing policies and procedures necessary to implement the Federal Acquisition Regulations (FAR), DoS regulations and applicable USG policies.
- Experience providing advice, negotiating, and making decisions and recommendations in policy and acquisition areas.
Note: All applicants WILL BE required to submit transcripts and/or training certificates as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will be rated ineligible for this position.
In addition, applicant's experience must also demonstrate that the candidate possesses the following qualities:
- Ability to assign, review, and supervise the work of others;
- Objectivity and fairness in judging people on their ability, and situations on the facts and circumstances;
- Ability to adjust to change, work pressures, or difficult situations without undue stress;
- Willingness to consider new ideas or divergent points of view; and,
Capacity to "see the job through."
See the qualifications section of this vacancy announcement for education requirements, if applicable.
For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:
- Knowledge of contracting laws, regulations, principles, policies and procedures.
- Knowledge of contract administration techniques and principles.
- Knowledge of complex contract pricing techniques and regulations.
- Skill in interpreting complex legislation and regulatory policy guidance.
- Ability to administer complex procurement and acquisition actions.
- Ability to communicate effectively, orally and in writing.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click
Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for selection priority.
If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.
Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.
To preview questions please click here.
Background checks and security clearance
Drug test required
All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
1. Resume - your resume or any other written format you choose should contain the required information as specified in the “How You Will Be Evaluated” section. Insufficient information will result in an ineligible rating.
2. A completed online job specific self-assessment questionnaire through the Department’s automated system “Gateway to State”.
3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
4. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.
5. Current eligible DOS employees (per 3 FAM 2315) including non-competitive applicants must submit a SF-50 (Notification of Personnel Action) that shows the effective date, position title, series, grade, salary, tenure, position occupied, full promotion potential, AND submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form DS-1812 (Applicant Appraisal) or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.
6. CTAP eligibles must submit a copy of the appropriate documentation with their application. See link below:
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Prepare your application in USAJOBS
To start your application, click Apply and we’ll walk you through the process where you’ll attach a resume and any required documents.
During the application process you can review, edit, delete, and update your information. We’ll automatically save your progress as you go, so you won’t lose any changes.
Please carefully read all the instructions before you apply. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.
STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.
STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. If you submit a cover letter, you must also submit a resume. Please see the How You Will Be Evaluated section for specific information that should be outlined in your resume.
STEP 3: Answer the job-specific self-assessment questions on-line through the U.S. Department of State’s Gateway to State automated application system. The questions will be used to evaluate your qualifications and experience for this position.
STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section of this announcement, to the Department’s Gateway to State automated application system prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click
Technical assistance with your on-line application is available through the Help Desk at firstname.lastname@example.org or by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET
ALTERNATE APPLICATION PROCEDURES
NOTE: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail WILL NOT BE ACCEPTED.
Agency contact information
AddressU.S. Department of State
600 19th Street, NW
Washington, DC, District of Columbia 20431
After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews in approximately two weeks after the announcement closes. After a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally takes an average of at least two to six months.
You will be notified up to four times during the hiring process:
1. Upon receipt of your application.
2. Upon minimum qualification determinations.
3. After the certificate is issued.
4. After final selection is made.
For instructions on how to view the status of your application, please click here .
Multiple positions may be filled from this announcement.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/552753400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.