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Duties
Summary
WHAT IS THE LARGE BUSINESS and INTERNATIONAL (LB&I) DIVISION? The Large Business and International (LB&I) business unit provides service and enforcement activities to support tax compliance of businesses and related entities with assets of $10 million or more, as well as small U.S. businesses engaged in international, U.S. citizens abroad, and foreign persons and businesses with a U.S. tax requirement.
See Other Information for Locations.
Learn more about this agencyResponsibilities
WHAT DOES A SECRETARY DO? IRS Secretaries work in every Business Unit and provide a wide range of administrative and secretarial services within an organization. This may include using a variety of computer applications, organizing and maintaining files, providing telephone and receptionist services, arranging conferences and meetings, typing and reviewing correspondence and meeting minutes, arranging travel itineraries, and briefing the manager on important issues.
As a Secretary you will:
- Receive telephone calls, provide information, answer questions and direct calls and visitors to appropriate official.
- Conduct a thorough review of all correspondence, determine deadlines and offer suggestions concerning actions to be taken.
- Prepare and type a variety of reports, forms, requisitions, and legal documents using word processor or personal computer.
- Organize and maintain files, records, manuals, handbooks, and other related materials.
- Plan conferences and coordinate the development of its agenda.
- Consolidate comments from management officials, and summarizes material for conferences.
- If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.
WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at www.jobs.irs.gov
Travel Required
25% or less - 25% or less - Travel locally and/or overnight approximately 1-5 days/nights per month.
Supervisory status
No
Promotion Potential
09
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Job family (Series)
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Requirements
Conditions of Employment
- Refer to Other Information.
- Click "Print Preview" to review the entire announcement before applying.
- Must be a U.S. Citizen or National.
- IRS Employees with Career or Career Conditional Appointments.
You must have:
PROFICIENCY REQUIREMENT (OFFICE AUTOMATION): In addition to meeting experience or education requirements, applicants must be able to demonstrate the ability to type 40 words per minute. Applicants may be asked to participate in a typing/performance test, provide a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or self-certifying their proficiency (which may be verified at a later step in the process). Performance test results and certificates of proficiency are acceptable for 3 years.
Qualifications
You must meet the following requirements by the closing date of this announcement.
GS-09 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-08 grade level in the Federal service. Specialized experience for this position includes: obtaining needed background information before referring calls and visitors and referring items of special importance; Arranging meetings and conferences and assembling material for agenda items; Reviewing action documents for grammar, format, clarity of information, and conformance with the manager's viewpoint; Serving as liaison by briefing on views on current issues, programs, and activities; Conducting periodic training sessions; Performing administrative support assignments such as, collecting data for the annual budget estimates, setting up controls to monitor expenses and recommending adjustments, preparing reports and requests for procurement of supplies and equipment; and completing personnel action requests.
-The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.
-To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
In addition to the above requirements, you must meet the following, if applicable:
You must have been at the GS-08 level for 52 weeks (time-in-grade requirement).Education
Other Locations:
211 West Wisconsin Avenue, Milwaukee, WI (WI1720), 801 Broadway, Nashville, TN (TN0052), 127 International Drive, Franklin, TN (TN2709), 1555 Poydras Street, New Orleans, LA (LA1336), 201 Varick Street, New York, NY (NY0128), 26 Federal Plaza, New York, NY (NY0282), 290 Bwy – Foley Square, New York, NY (NY0350), 999 Stewart Ave, Bethpage, NY (NY7501), 1352 Marrows Road, Newark, DE (DE0052), 324 25th St, Ogden, UT (UT0035), 2484 S Washington Blvd., Suite 200, Ogden, UT (UT1431), 105 23rd Street, Ogden, UT (UT1434), 178 South Rio Grande St. Salt Lake City, UT (UT1522), 55 North Robinson, Oklahoma City, OK (OK1356), 1616 Capitol Ave., Omaha, NE (NE0051), 600 Arch Street, Philadelphia, PA (PA0277), 601 S. Henderson Road, King Of Prussia, PA (PA0507), 2970 Market Street, Philadelphia, PA (PA0809), 1000 Liberty Avenue, Pittsburgh, PA (PA0233), 1220 SW 3rd Ave., Portland, OR (OR0043), 7751 Brier Creek Parkway, Ste 102, Raleigh, NC (NC1151, 400 North Eighth Street, Richmond, VA (VA0088), 255 East Ave, Rochester, NY(NY7064), 8626/8700 Tesoro Drive, San Antonio, TX (TX2559), 2203 N Lois Avenue, Tampa, FL (FL2971), 1122 Town and Country Commons, Chesterfield, MO (MO1833), 1645 South 101st E. Ave., Tulsa, OK (OK1358), 60 Quaker Lane, Warwick, RI (RI7085), 1111 Constitution Ave NW, Washington, DC (DC0022), 77 K Street, NE, Washington, DC (DC0198), 999 N Capitol St NE, Washington, DC (DC0221), 5000 Ellin Rd, Lanham-Seabrook, MD (MD0278), 6010 Executive Blvd, Rockville, MD (MD1248), 7980 Quantum Drive, Vienna, VA (VA0008), 1700 Palm Bch Lakes Blvd, West Pal, Beach, FL (FLD002), 555 N. Woodlawn St., Building 4, Wichita, KS (KS1615).
Additional information
Read more**AMENDED** To Extend the Closing Date**
One (1) position located in LB&I, Assistant Deputy Commissioner Compliance Integration, Compliance Planning & Analytics (CP&A), in any of the following: 11 A Clinton Ave, Albany, NY (NY0300), 401 W Peachtree St, Atlanta, GA (GA0087), 2888 Woodcock Blvd, Atlanta, GA (GA2004), 1899 Powers Ferry Rd SE, Atlanta, GA GA2401; 300 E. Eighth Street, Austin, TX (TX0227), 3651 S IH-35, Austin, TX (TX2038), 12309 N Mopac Expwy, Austin, TX (TX2835), 31 Hopkins Plaza, Baltimore, MD (MD0055), 801 Tom Martin Drive, Birmingham, AL (AL2085), 1550 American Blvd East, Bloomington, MN (MN1675), 15 New Sudbury Street, Boston, MA (MA0131), One Montvale Ave., Stoneham, MA (MA5632), 120 Liberty Street, Brockton, MA (MA5955), 118 Turnpike Road, Southborough, MA (MA5863), 130 South Elmwood Avenue, Suite 100, Buffalo, NY (NY7340), 10715 David Taylor Drive, Charlotte, NC (NC2598), 230 S. Dearborn Street, Chicago, IL (IL0236), 2001 Butterfield Road, Downers Grove, IL (IL2337), 5100 River Rd, Schiller Park, IL (IL2558), 550 Main Street, Cincinnati, OH(OH0189), 200 N High St, Columbus, OH (OH0208), 1999 Broadway, Denver, CO (CO1811), 210 Walnut Street, Des Moines, IA (IA0112), 200 Federal Plaza, Paterson, NJ (NJ0145), 200 Sheffield Street, Mountainside, NJ (NJ4360), 101 Wood Ave S, Iselin, NJ (NJ4664), 100 Dey Place, Edison, NJ (NJD001), 4050 Alpha Rd, Farmers Branch, TX (TX0302), 5450 Stratum DR, Ste 150, Fort Worth, TX (TX2653), 985 Michigan Ave, Detroit, MI (MI0800), 22600 Hall Rd, Ste 102, Clinton Township, MI (MI1942), 38275 West Twelve Mile Road, Suite 200, Farmington Hills, MI (MI2097), 3971 S Research Park Drive, Suite B, Ann Arbor, MI (MI2218), 917 N Saginaw St, Flint, MI (MI3022), 4210 Metro Pkwy, Ft Myers, FL (FL3285), 3251 N Evergreen Dr NE, Grand Rapids, MI (MI2210), 4905 Koger Boulevard, Greensboro, NC (NC2668), 135 High Street, Hartford, CT (CT0013), 150 Court Street, New Haven, CT (CT0061), 761 Main Avenue, Suite 1000, Norwalk, CT (CT3438), 8701 S Gessner, Houston, TX (TX0297), 1919 Smith, Houston, TX (TX0298), 12941 I 45, Houston, TX (TX2298), 6450 Rockside Woods Blvd S, Suite 300, Independence, OH (OH2320),575 N Pennsylvania, Indianapolis, IN (IN0133), 400 West Bay Street, Jacksonville, FL (FL0067), 2850 NE Independence Ave, Lee’s Summit, MO (MO2008), 700 W Capitol, Little Rock, AR (AR0063), 600 Dr Martin L King Pl Louisville, KY (KY0086), 850 Trafalgar Court, Maitland, FL (FL2257), 5333 Getwell Road, Memphis, TN (TN0005), 51 SW First Avenue, Miami, FL (FL0061), 7850 S. W. 6th Court, Plantation, FL(FL2347), N14 W24200 Tower Place, Suite 202, Waukesha, WI (WI1696),
POSITION DESCRIPTION: 92940
A PM/C SharePoint site is available for IRS Employees at : https://organization.ds.irsnet.gov/sites/HCOETS/PMC/SPDLibrary/SitePages/Home.aspx
CONDITIONS OF EMPLOYMENT:- We may select from this announcement or any other source to fill one or more vacancies.
- This is a Non-Bargaining unit position.
- Temporary NTE 1 year, may be extended an additional 4 years, may become permanent.
- Alternative work schedule, staggered work hours or telework may be available.
- Must meet IRS telework eligibility requirements.
- Tour of Duty: Monday - Friday, 8:00a.m. - 4:30 p.m.
- The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.
How You Will Be Evaluated
Read moreYou will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.
Rating: Your application will be evaluated on the competencies of the position to be filled per the IRS Merit Promotion Plan in the following areas: Conscientiousness, Customer Service, Reading, Listening, Flexibility, Interpersonal Skills, Teamwork, Integrity, Manages and Organizes Information.
Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. IRS employees may obtain most recent awards listing at https://persinfo.web.irs.gov/
Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral: You will be assigned to one of three quality groups. Each group represents a quality level (i.e., Superior/Best Qualified, Highly Qualified, Qualified). Candidates will be considered in quality group order.
If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring polices). We will not reimburse costs related to the interview such as travel to and from the interview site.
If you are a displaced or surplus Treasury employee eligible for the Career Transition Assistance Plan (CTAP), you must receive a score of HIGHLY QUALIFIED or better to be rated as well qualified to receive special selection priority.
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Required Documents
A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you will not be considered for this position (or may not receive the special consideration for which you may be eligible).
All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional). To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view Resume Tips
Career Transition Assistance Plan (CTAP) DOCUMENTATION
If you are a displaced or surplus Treasury employee, click CTAP for eligibility and a detailed list of required documents. IRS CTAP eligibles can apply for jobs within and outside the commuting area.
IRS Reassignment Preference Program (RPP)
You must meet the requirements in your RPP notice. Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal. Your performance appraisal must have a fully successful or higher overall rating.
PERFORMANCE APPRAISAL/AWARDS
Submit a copy of your most recent completed performance appraisal.
IRS employees: if a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating. Note: If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.
EDUCATION DOCUMENTATION
If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. If the position has specific education requirements and you are currently (or have previously been) in the Federal job series to be filled, there is no need to submit a transcript or equivalent at this time.
An official transcript will be required if you are selected.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page
If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
As a current employee, you know the great benefits we offer. Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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How to Apply
Read moreThe following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at https://jobs.irs.gov/seasonal/reasonable-accommodation.html We will provide reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us sbseintapps@irs.gov if you require this for any part of the application and hiring process.
- To begin, either click the “Create a New Account” button and follow the prompts to register or if you previously registered, click the "Apply Online" button and follow the prompts.
- You will be re-directed to Treasury’s CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents. To protect your privacy, we suggest you first remove your SSN). Also, go to “My Account” to view and update your information, as necessary.
- To complete, you must click the “Submit Application” button located at the bottom of the “Application Review” page.
- To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received.
- To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at careerconnectorhelp@treasury.gov and/or the USAJOBS Help Desk.
Agency contact information
IRS JOB ONLINE HELP DESK
Learn more about this agencyAddress
INTERNAL REVENUE SERVICE
2970 Market Street
Philadelphia, Pennsylvania 19104
United StatesNext steps
Read moreYou may check the status of your application for this position at any time by logging onto the USAJOBS “My Account” tab and clicking on “Application Status.” For a more detailed update of your application status, you may click on “more information.”
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. -
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
Read moreThe United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Read moreFederal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/551829900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
