This position is located in the Office of the General Counsel (OGC). The OGC advises and represents the FEC in numerous legal matters. You will serve as secretary and legal assistant to a staff of attorneys and paralegal specialists organized by teams and report directly to multiple Assistant General Counsels, who lead the respective teams.Learn more about this agency
This is a bargaining unit position.
As the Legal Secretary in this position, you will provide administrative and secretarial support to multiple Assistant General Counsels and their teams, including preparing drafts of routine correspondence, coordinating large mailings, reserving rooms for meetings, and storing official records. Specifically, you will:
- Maintain records in an automated time and attendance system.
- Provide assistance to multiple OGC teams regarding the Division's word processing, informational, and statistical tools.
- Proofread memos and correspondence, making minor editorial changes such as correcting spelling and grammatical errors.
- Draft standardized legal documents for specific legal actions.
- Use current versions of Microsoft Word, Excel, and Outlook, and other similar software and applications, to edit, update or input information.
Job family (Series)
Conditions of Employment
- You must be a U.S. citizen or national.
- You must be able to pass a background investigation.
- Males born after 12/31/1959 must be registered or exempt from Selective Service (see Legal and regulatory guidance below).
- You may be required to serve a 2 year probationary period.
- Direct Deposit of Pay is required.
- You must meet eligibility and qualification requirements within 30 days of the closing date of this announcement.
- Status candidates must meet time-in-grade/band requirements (52 weeks at the next lower grade).
QualificationsIn order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience. If qualifying based on education, a copy of your unofficial transcripts must be provided with your application.
A. Have at least one full year of specialized experience providing secretarial support to attorneys or their teams. This must include activities such as: (1) drafting routine legal correspondence; (2) establishing and maintaining files for teams; i.e., case files, correspondence files, and research files; (3) proofreading memos or correspondence to ensure documents are error free (spelling, grammar and incorrect punctuation); and (4) using Microsoft Office programs (Word, Excel, and Outlook), or similar software to schedule meetings, enter data, edit and format documents, etc. This experience must be comparable in scope and responsibility to the GS-06 level in the Federal service (obtained either in private or public sectors).
B. Successfully completed at least one (1) year of graduate education in a field directly related to the work of this position. Examples of directly related fields include: Legal Studies, Science in Law, Public Administration, Business Administration, or other closely related fields.
C. Have a combination of specialized experience and graduate education. This education is in a field directly related to the work of this position, as specified above. To compute, first determine your total qualifying experience as a percentage of the experience required; then, determine your education as a percentage of the education required. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify.
In addition, you must provide a cover letter (please limit your cover letter to 2 pages) describing how you meet the specific competencies identified below.
- Administrative Support: Provides general office support; updates and maintains records.
- Maintains and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
- Technology Application: Uses computers and computer applications to analyze and communicate information in the appropriate format; e.g., Microsoft Word, Excel, Outlook, and Adobe Acrobat.
- Writing: Uses and proofreads documents for correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website.
Part-time or unpaid experience: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Volunteer work experience: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.
Are you using your education to qualify? You must provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
Foreign education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, click here. You must provide translated transcripts.
FEC offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; or transportation subsidies.
If you receive a tentative offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
Special Hiring Authorities for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities
Additional selections may be made from this announcement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement closes, we will conduct a review of your application package to verify your eligibility and qualifications. If you are found qualified, your application will move forward to additional phases of the review process which will determine the best qualified candidates. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
You will be evaluated on the following competencies:
- Administrative Support
- Maintains and Organizes Information
- Technology Application
Background checks and security clearance
Drug test required
To apply for this position, you must provide a complete Application Package which includes:
- Your Resume listing hours worked per week, dates of employment (month/year) and duties performed for each position held.
- Transcripts if qualifying based on education.
- Cover Letter which addresses the competencies identified in the Qualifications section above. Please limit your cover letter to 2 pages.
- Other supporting documents if applicable:
- Veterans documents (if claiming preference, or applying under VEOA or 30% disabled veteran eligibility): DD-214 including character of service, or certification of expected discharge or release from active duty under honorable conditions within 120 days, and if applicable, SF-15 Form, VA letter, or other documentation required by that form.
- SF-50 Notification of Personnel Action (if applying as a current or former Federal Employee) showing you hold/held a career/career-conditional appointment and the highest grade or promotion potential held.
- Certain Family Members of Overseas Employees Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
- Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
- Peace Corps volunteers and VISTA members: submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
- Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state or federal rehabilitation or benefits office citing disability - eligibility under 5 CFR 213.3102 (u).
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.
The complete application package must be submitted by 11:59 PM (ET) on 11/08/2019 to receive consideration.
To begin, click Apply Online. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.
To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
Agency contact information
AddressFederal Election Commission
1050 First Street, NE
Washington, DC 20463
Once your complete application is received, we will conduct an evaluation of your qualifications. Additional phases of the review process will determine the best qualified candidates, and whether or not your application is referred to the selecting official. You will be contacted directly if further evaluation or an interview is required. You will receive notifications by email about the status of your application throughout this process.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/549849600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.