This position is a Nonappropriated Fund (NAF) position ADMINISTRATIVE SUPPORT ASSISTANT (CYP), NF-0303-03 with DLA Installation Operations at the Columbus CDC, Whitehall, Ohio.Learn more about this agency
This position is a regular full-time (RFT) position, which guarantees 40 hours per week. RFT employees are entitled to a comprehensive benefits package, including the accrual of annual and sick leave, health benefits, life insurance, etc. Please see the benefits section of this announcement for more information.
As a ADMINISTRATIVE SUPPORT ASSISTANT (CYP), NF-0303-03, the incumbent is responsible for:
- Oversees the administrative management of the reception area of a CYS Program.
- Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes.
- Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports.
- Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
- Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation.
Job family (Series)
Conditions of Employment
Position-specific Conditions of Employment
1. All required background checks of AR 215-3, Chapter 2, paragraph 2-13:
- Obtain and maintain Childcare National Agency Check with Inquires, which includes State Criminal Repository Checks (reverified every five years);
- Installation Records Checks (reverified every five years);
3. Physical evaluation, including immunizations (annual requirement); AND
4. Possess and maintain the physical ability to lift and carry up to 40 pounds, walk, bend, and stoop and stand on a routine basis.
General Conditions of Employment
1. You must meet all qualification requirements within 30 days of the closing date of this announcement.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The Defense Logistics Agency is an E-Verify Participant.
3. You will be required to show Social Security card upon appointment to a NAF position.
4. Incumbent must be available and flexible to work the hours anywhere from 5:45 am until 5:45 pm.
5. You may have to serve a one year probationary period.
6. Direct Deposit is required.
QualificationsThis position requires the incumbent to posses generalized/specialized experience to be minimally qualified, which includes:
- Creating and editing letters and reports to ensure grammatical correctness in MS Word; creating spreadsheets using MS Excel to input and track data; and answering customer questions or requests for information in-person and telephonically.
- This position requires the incumbent to type 40 words per minute.
NOTE: Your resume must indicate your typing speed. Failure to include your typing speed on your resume will result in your application package rated as "ineligible" and you will not be considered for this position.
The position has highly preferred criteria. Candidates who meet the highly preferred criteria may be referred before applicants who only meet the minimum qualifications, notwithstanding required preference categories. The highly qualified criteria is:
- At least 1 year of Child and Youth Management System (CYMS) experience.
This position does not have an education requirement.
This position is a bargaining unit position.
This position does not provide moving expenses/PCS costs.
The hiring manager may make selections from this referral certificate for up to 60 days after the closing date if additional vacancies become available.
180-day Restriction for Military Retirees: Military retirees are unable to be appointed to NAF positions for 180 days after their retirement date, as documented on their DD-214. Military retirees who, by the closing date of the announcement, have been retired from the military for more than 150 days may apply; however, they will not be appointed until they have reached the 180 day mark.
The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants.
The Department of Defense provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.
Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor. To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.
The Defense Logistics Agency Nonappropriated Fund Instrumentalities are an equal opportunity employer.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Application packages will be evaluated to determine if the applicant demonstrated in his/her resume the required experience and submitted the required supporting educational supporting documentation. Failure to include information that clearly demonstrates experience, education, or other qualifying factors (i.e. dates, grades) may result in an ineligible rating. Please include MONTH and YEAR for each period of employment. Applicants who do not provide month and year for each will be afford the least amount of qualifying time, i.e. 2017-2018 will be counted as December 2017 through January 2018 (2 months of experience).
Your resume MUST contain contact information include a complete mailing address and telephone number. Applicants will be rated "Ineligible" if their resume is missing a complete mailing address and telephone number. We encourage you to include your email address on your resume.
Current and former Federal employees MUST include their official position title (from the SF-50, DA 3434 or Service equivalent), pay plan, series, grade, Department/Agency, duty location. Failure to provide all of this information may result in the experience not being considered as qualifying experience, which may result in a rating of "not qualified."
NOTE: Redacting official supporting documents, such as DD 214s, SF-50s, DA 3434s, etc, including "blacking" out social security numbers, DOB, addresses, etc., may result in you not being afforded the requested employment/preference category.
Inappropriate materials, such as pictures/classified information, which are loaded as part of your application package will result in the application being marked as "Ineligible" and it will receive no consideration.
Credit may be given for appropriate unpaid experience or volunteer work.Credit may be given for appropriate unpaid experience or volunteer work.
Applicants must meet all eligibility and qualifications determinations within 30 days of 10/15/2019.
- The following documents are required to determine qualifications for this position:
- Resume or DA Form 3433, Optional Application for Nonappropriated Funds Employment;
- Unofficial college transcript if the position has a positive education requirement or you are substituting college education for the experience requirement. NOTE: Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience
The following documents are required to support requested preference categories. Applicants who fail to provide the required supporting documentation will be referred to the hiring official as an Outside Applicant; Nonveteran.
Spouse Employment Preference. Spouses of active duty service members who relocate to the duty station on orders and marriage occurred prior to reporting to the new duty station. An eligible spouse must request consideration at the time of application. Eligibility begins 30 days before the reporting date on the orders and continues during the entire tour, or until acceptance or declination of a position offer (NAF or APF) at the grade for which preference has been requested or placement into any continuing position (NAF or APF), or one expected to continue for at least 1 year in the new duty location, whether or not preference was applied. Required Documentation: PCS orders, including a statement authorizing the spouse to accompany the member to the permanent duty station, the specific location to which the member is assigned, reassigned, or transferred, and the effective date of the permanent change of station AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
Involuntarily Separated Military Preference. Open to certain members of the Armed Services, and dependents, who were involuntarily separated from active duty under honorable conditions, are entitled to preference in hiring for a period of 1 year after separation. Required Documentation: A DD-214 Member 4 or DD-214 Service 2 (or equivalent) copy needs to be provided and/or a Military and Civilian identification cards bearing the over stamp Transition Assistance (TA).
DOD BBA NAF Employee. To be eligible, you must have been separated as a result of a Business Based Action. This priority consideration is authorized for up to one year from separation. Required Documentation: The DA Form 3434, Separation - Business Based Action (or equivalent).
Current/Former NAF Employee. To be eligible, you must be currently employed, or formerly employed, by any DOD NAFI. This does not include emergency hire FLEX service. Required Documentation: A copy of your most recent DA Form 3434 (or equivalent).
Current DOD Appropriated Fund Employee. Currently serving DOD APF employees in position without time limits and have been continuously employed with DOD APF for the past year. Required Documentation: Two SF-50s, 1) most recent SF-50 (other than an award SF-50) and 2) one that is at least one year older, which demonstrates continuous employment for 1 year.
Outside Applicant Veteran. This selection category is for applicants who meet the definition of "preference eligible" Veteran under 5 USC 2108(3) and (4), including spouse, widow/widowers of veterans who were disabled or killed in action. Visit the OPM Vet Guide https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/#2. Required Documentation: A copy of your DD Form 214, Member-4 copy; DD Form 214, Service-2 copy (or equivalent); or for applicants who are CURRENTLY serving on active duty, a statement of service from your unit which states the date you entered on active duty, the date you begin terminal leave, the date you are separating, the anticipated characterization of discharge, and the campaign medals, if applicable, you were awarded. If you are a spouse using this as "derived preference," you must include both the Service members' documentation and proof of marriage.
Outside Applicant Non-Veteran. This selection category applies to anyone who does not meet any other criteria listed above or below. This includes APF applicants employed with non-DOD Departments/Agencies or Veterans who are not preference eligible.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé
2. A complete Occupational Questionnaire
3. All the Required Documents (see Required Documents section below)
The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.
If you cannot apply online:
1. Click the following link to view and print the occupational questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/10623112.
2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and
3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.
To fax supporting documents you are unable to upload:
1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 10623112.
2. Fax your documents to (478)757-3144.
Agency contact information
NAF Human Resources OfficeLearn more about this agency
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. Applicants that are found qualified may be referred to the hiring official for consideration. The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision. Be sure to check your USA Jobs account for your notification updates.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/548466400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.