This position serves as a management assistant for the Office of Airports (ARP), Western Pacific Region, Phoenix Airports District Office (ADO) responsible for performing a variety of technical support and administrative duties of varying assignments in support of the ADO under limited direction of the ADO Manager or Assistant Manager.Learn more about this agency
F-Band Duties: The incumbent will perform staff work with less oversight In support of several airport programs and projects. The Incumbent will work with professional andtechnical staff In accomplishing administrative and functional tasks related to the Airport Improvement Program. Utilizes a practical knowledge of general office procedures as well as program and management analysis support skills to perform tasks that may involve managing office automation, budgeting, training, purchasing, supply management, human resource management and provides staff support In each of these areas. The incumbent may work with more experienced professionals to accomplish certain tasks, and work may be periodically reviewed to ensure accuracy and quality.
The incumbent will also provide a broad range of administrative duties and program support, which includes receiving and screening telephones calls and visitors, records management and time and attendance. Incumbent also makes travel arrangements, reviews, proofreads, formats, and edits complex written documents and a variety of correspondence for the office. This correspondence may include response to elected officials, stakeholders, Freedom of Information Act requests, etc.
Receives visitors and phone calls to theoffice, in accordance with facility security procedures. Provides administrative support to ADO staff including word processing of documents. some of which require complex formatting, letters, memorandums, or reports according to policies and procedures; ensures proper grammar. sentence structure and spelling; maintains office filing systems, including filing documents and sending and retrieving files from off-site storage facilities; maintains office document library; develops and updates office letter templates.
Tracks and prepares controlled correspondence including Freedom of Information Act inquiries and congressional letters. Prepares project folders and files in accordance with latest Airport Improvement Program Grants Management criteria. Assures project files meet the intent of the Office of Inspector General's recent audit of AIP grant oversight. Tracks project status in automated system of federal grants and audits programs.
Prepares quarterly and annual program status reports. Reviews and processes travel arrangements for ADO employees. Assists with modifying and maintaining records in automated systems for tracking and reconciling expenditures of funds. Assists with personnel management functions such as, pay and leave administration. Serves as timekeeper for the ADO. Assists with both internal and out-of-agency training requests and preparation of employee training recommendations for the ADO Manager. May serve as personal property inventory coordinator. Requisitions office supplies, equipment and publications. Performs other duties as signed.
E-Band Duties: Same duties as listed above but with more than normal supervision.
Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.
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This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/545384600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.