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    Duties

    Summary

    Provides administrative support to supervisors, managers and other employees in managing the office's administrative functions in day-to-day operations which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management.

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    Responsibilities

    Plans, develops, monitors, and executes actions required to manage the office's administrative functions. Typical specialized assignments may include: preparing and managing correspondence; compiling, tracking and analyzing information for a wide variety of programs, entering and tracking budget expenditures; purchasing and inventory, establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and attendance, providing written or oral explanations of organizational policies; coordinating the implementation of new office policies and systems, maintaining calendars and travel records and arrangements. Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Has a broad understanding of how administrative, financial and other business support assignments contribute to the activities of the organizational unit. Performs various analytical studies. such as space management, travel administration overtime usage trends, leave usage, etc. with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations. Collects program information from FAA personnel and enters it into information system. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Prepares travel orders, including cost estimates for training assignments and permanent change of station actions. Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy. Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc., are conducted according to policy. Ensures justifications of requested items and meet criteria for expenditures. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations. Assists in the preparations of budget estimates, justification statements, and budget execution plans and provides advice on such matters as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment and format, mathematical accuracy and conformance with budget policy and guidance. Uses a wide variety of computer programs and software applications, including Castle, eLMS, and E2. Utilizes a variety of financial applications such as: DELPHI, REGIS, PRISM, etc., as well as Excel to analyze, troubleshoot and problem solve.

    NOTE: DUTIES ARE CONTINUED BELOW UNDER OTHER INFORMATION

    Travel Required

    Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

    Supervisory status

    No

    Promotion Potential

    NA

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/542860100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.