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    Duties

    Summary

    RESERVIST APPOINTMENTS: The Reservist Program is an appointment type granted under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b), which authorizes FEMA to appoint such temporary employees as necessary to accomplish work authorized under the Act.

    View common definitions of terms found in this announcement.

    Learn more about this agency

    Responsibilities

    When disaster strikes, America looks to the Federal Emergency Management Agency (FEMA) to support survivors and first responders in communities all across the United States of America and its territories.  FEMA prepares the nation for all hazards and manages federal response and recovery efforts following any national incident. We foster innovation, reward performance and creativity, and provide challenges on a routine basis with a well-skilled, knowledgeable, high performance workforce. Please visit www.fema.gov for additional information.

    Now FEMA looks to you, join our team and use your talent to support Americans in their times of greatest need. We are seeking talented individuals who are eager to assist disaster survivors on an intermittent, on-call basis. FEMA Reservists are incident management responders, hired under the Stafford Disaster Relief and Emergency Assistance Act. Reservists are a significant factor in the agency workforce in responding to disasters. These employees deploy to perform activities directly related to disasters, emergencies, projects, or activities of a non-continuous nature. Reservist positions are temporary appointments within the Excepted Service and are not to exceed 2 years in duration. Work opportunities are intermittent due to the irregular nature of disasters and Reservist employees are not guaranteed regular recurring hours, deployments, or renewal of employment.  Apply for this exciting opportunity to become a FEMA Reservist!

    EMERGENCY ASSIGNMENT: Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

    As an Executive Specialist (EXEC), you will provide administrative support to the office of the Federal Coordinating Officer (FCO), serve as a confidential assistant, and work in a close relationship with other staff. The Executive Specialist exercises discretion in performing of duties and confidentiality of information. The primary duties include the following:

    • Sets up the office of the FCO and assists in setting up the State Coordinating Officer’s office, as directed. Coordinates the completion of the FEMA/State Agreement. Receives, screens, and refers visitors and telephone calls;
    • Prepares and maintains FCO documents. Reviews documents for conformance with regulations, grammar, format, and special policies of the organization; verifies that content is accurate and follows the established policy;
    • Manages FCO calendar, contacts, and appointments based on FCO priorities. Makes travel arrangements following FEMA travel regulations. Completes specific assignments issued by the FCO, as directed;
    • Prepares confidential and sensitive documents and maintain them in the strictest of confidence. Oversees the establishment of a filing system, maintains official FCO files, and transitions files back to the Regional Office;
    • Receives, logs in, and distributes incoming correspondence. Reviews outgoing correspondence to ensure accuracy before the FCO’s signature; and
    • Releases data, information, and copies of sensitive or confidential material only to authorized personnel.

    Travel Required

    76% or greater - In addition to frequent travel related to deployment(s), occasional non-emergency travel may also be required.

    Supervisory status

    No

    Promotion Potential

    00

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/541260000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.