WHAT IS THE PRIVACY, GOVERNMENTAL LIAISON & DISCLOSURE (PGLD) DIVISION? PGLD is responsible for safeguarding and protecting sensitive taxpayer and employee information while promoting government transparency and accountability through better access to government information.
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WHAT DOES A RECORDS SPECIALIST DO? As a Records Specialist, you will provide support for the planning, analysis and evaluation of record management operations and programs across the IRS. In this program, you would provide technical advice as well as training to your organizational customers and be responsible for the development and application of systemic controls to all recorded information generated or received as original documentation, paper and electronic. As a Records Specialist, you will:
- Review, process and clear separating employee clearance records in HR Connect, Legal Category SEC to ensure timely separation of departing employees and clear identification and control of IRS asset (records).
- Assist managers with the employee separating process as it relates to records reviews and records related clearance requirements. Ensure business unit manager correctly completes and submit records related separating employee clearance checklist and update HR Connect accurately. Conduct analysis to determine error rates and make recommendations on process improvements.
- Interpret and apply laws, regulations, policies and guidance to provide access to Federal agency records and information, while ensuring protected information is appropriately disclosed, maintained and retired.
- Routinely make recommendations for policy changes impacting the Records Control Schedule which is negotiated between Records Management, National Archives Records Administration (NARA), and the appropriate business units. The recommendations and subsequent policy changes result in increased effectiveness of the records retention program Servicewide. In addition, the Records Specialists have input into the policy and procedure changes that impact the Records and Information Management Program especially Electronic Records Administration.
- Conduct in-depth analyses of project data, requirements, and impact; identify problem areas and determine a resolution.
- Apply sound management practices and techniques in the creation of guidance and project studies to ensure maintenance, retrieval, preservation and disposition of all IRS records.
- Ensure business units and other stakeholders receive IRS records when needed and return the records timely to protect the interests of the agency and taxpayers.
- Ensure adequate training of information resource coordinators (IRCs), managers and other IRS personnel in federal records management requirements, including conducting site assistance visits and teaching workshops or training courses.
- Lead the modernizing of IRS records management practices, policies and procedures to reflect the transition of agency paper records to electronic records.
- Assist customers in establishing and developing disposition information for updating existing records control schedules or developing new series, including the identification of new or revised disposition authorities for electronic information systems in coordination with RIM headquarters personnel.
- Serve as liaison with National Archives and Records Administration (NARA) and IRS business units on records disposition matters, including retirement, retrieval and coordination of disposal activities.
- Ensure compliance with NARA records management requirements, including the identification and transfer of permanent records as required.
- Conduct records management compliance reviews in support of Department of Treasury Directives and other external requirements which include Privacy Act and Freedom of Information (FOIA) requirements.
- Conduct privacy Personal Identification Information (PII) reviews in partnership with other PGLD functional personnel to support IRS compliance with privacy controls
- Assist IRS affected offices to mitigate disasters affecting IRS records.Evaluate records management issues and resolves those within their authority.
If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.
WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at www.jobs.irs.gov
Occasional travel - 1 TO 5 NIGHTS PER MONTH
Job family (Series)
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/534675800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.