This position is located in the Inventory Mgmt & Doc Fulfillment Section in Library Services. The incumbent is responsible for a variety of activities in support of collections inventory control and tracking, both behind-the-scenes activities, e.g. problem resolution, quality control, searching collections storage areas for items not readily found or for which a problem might be present, support of the inventory program; and for direct public service, e.g. staffing a circulation station.Learn more about this agency
Conducts searches in order to identify and resolve problems with library materials generated by collections integrity programs, the transfer of collections from Capitol Hill to off-site storage locations, especially Ft. Meade, special projects and the review of incoming materials. Problem resolution may entail searching collections storage and processing areas for items that are not readily found primarily because of labeling, cataloging or other problems impacting retrieval.
Identifies and searches for requested items that are vague or not readily found, using an extensive knowledge of bibliographic tools and procedures.
Serves as an expert in the full range of reference and bibliographic tools, both manual and online, e.g. the LC ILS and other automated files, the card shelflist, the Official Catalog, national bibliographies to identify vague or fragmentary entries. Identifies and notes errors in the LC ILS record which may require editing of the entry.
Forwards items and notes to the appropriate LC unit to correct the online record. Uses a sound knowledge of the flow of materials through the processing channels of LC, and traces materials which may be at any stage of the processing cycle. Reviews and verifies holdings information in the Shelflist and other available databases, both manual and online. Annotates holding information on the Shelflist cards when necessary. Notifies appropriate personnel of mistakes found on Shelflist cards.
Reviews items forwarded to the Section and/or on the shelves that are mislabeled, mis-cataloged, and/or in need of further investigation. Makes the necessary notations to reflect needed or suggested changes. Forwards items to appropriate unit within the Library for correction. Performs complex searches to identify the relationship of the piece in hand to the collection as a whole. Forwards misrouted materials to the appropriate custodial divisions. Makes recommendations on items which may be removed from the Library's permanent collections using guidelines prepared by the Library's Selection Officers and Acquisitions Policy Statements. Identifies and processes superseded volumes which have been revised, recompiled or replaced by later dated volumes or editions. Determines items in need of preservation treatment such as boxing, rebinding, and re-housing using established guidelines and procedures. Supports inventory management programs by providing quality control of contractors and Library staff.
Bibliographic/Holdings/Item Records. Searches and identifies bibliographic records in the online catalog for items in the Library's collection that are being prepared for circulation. Creates holdings and/or item records where none are already present. Creates basic descriptive cataloging records for items that are not found in the Library's online catalog, suppressing these records from view in the public catalog.
Assigns custodial locations when creating new records for materials assigned to locations other than the general collections. Updates existing cataloging records to correct item-specific errors such as call number and location data. Marks duplicate holdings and item records for deletion. Links the barcode on the physical item to the bibliographic record to create an inventory record for that specific item.
Patron Records. Searches and identifies patrons in the Library's circulation module in preparation for charging material or updating records. Where necessary, creates new patron records and updates existing records, coordinating closely with the Accounts Unit..
Inventory Control and Circulation. Checks out books to the public and Library staff according to the Library's regulations and security procedures. Creates inventory and patron records as necessary. Checks out books to offsite loan patrons, creates inventory records and, as necessary, patron records.
Receives items referred by staff reviewing new, rebound and relabeled materials coming into the general collections in which a potential problem has been identified. Resolves problems by performing such activities as comparing the accuracy of the label and spine markings on the book in hand with information in the LC ILS Item and Holdings records. Where a discrepancy is found to exist, does the necessary searching/problem resolution to identify what the problem is and what the solution(s) may be.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/534441900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.