EPAP provides eligible family members with entry-level Foreign Service equivalent, full time position overseas in Political, Economics, Management, Public Diplomacy, Facilities Management, Financial Management, General Services, Human Resources, Information Management, Office Management, and Medical areas. EPAP uses HR/RMA position descriptions (see www.state.gov/flo/epap for PDs). Specific description of duties may be requested from the respective regional bureau or posts.Learn more about this agency
EPAP positions have portfolios that are similar to entry-level Foreign Service Generalist and Specialist positions. The 2019 EPAP qualification standards and position descriptions (PDs) were created in consultation with HR/REE, HR/RMA, and other relevant HR offices. For detailed PDs, please see www.state.gov/flo/epap or contact your regional bureau for more information. For a detailed description of the duties and responsibilities, the applicant should contact HRO at post.
Please note that while EPAP positions have responsibilities that are similar to entry-level Foreign Service Generalist and Specialist positions, family members do not have the same level of accreditation as U.S. direct hire employees (who hold a diplomatic title). Rather, EFMs have derivative privileges and immunities from the sponsoring employee. Such status imposes a de facto limitation on what family members may do and how they may represent post.
As is required for all Family Member Appointments (FMA), EPAP incumbents and supervisors will agree upon specific Work Requirement Statements (WRS, Form JF-57 EPR, Section III), within the first 45 days of employment at post. The WRS will confirm the duties and responsibilities as defined in the EPAP PD.
Job family (Series)
Conditions of Employment
-- Must meet the definition of AEFM as described in 3 FAM 7120;
-- Must be able to obtain/maintain the appropriate level of security clearance;
-- If selected, AEFMs are expected to complete required training within the first year of their appointment.
Please refer to the 2019 EPAP Qualification Standards at www.state.gov/flo/epap. Each EPAP area and its corresponding grade lists the minimum requirements, which are a combination of education and professional or specialized experience.
Prior EPAP experience in lieu of EPAP Qualification Standards: Applicants who are able to demonstrate that they have at least 12 or more months of successful work experience in an EPAP position will be considered to have met the EPAP qualification standards for the same EPAP position at the same grade. Applicants must submit in the application package:
(a) Notifications of Personnel Action (at the minimum two SF-50s) documenting 12 or more months of experience in an EPAP position; and,
(b) Employee Performance Report (Form JF-57) documenting fully satisfactory or better performance for 12 or more months in an EPAP position.
Please note that the prior EPAP experience in lieu of EPAP Qualification Standard rule only applies to the same EPAP area. (Exceptions: Prior EPAP Facility Manager and Medical position work experience will not serve in lieu of meeting the 2019 EPAP qualification standards.)
See 2019 Qualification Standards, which are a combination of education and professional or specialized experience per the selected EPAP area.
Although the series and grade level above indicates a default FP-07 grade level, the actual pay grades range from FP-07 to FP-01. The list of advertised positions posted on www.state.gov/flo/epap indicates the specific grade levels at which the individual positions may be offered.
Although the duty location indicates “Many Vacancies in Washington, DC” – all EPAP positions are only available at U.S. Missions abroad.
Applicants do not need to currently hold a security clearance at the time of their EPAP application, nor do they need to be a member of the Foreign Service Family Reserve Corps (FSFRC) to apply. However, selected candidates must obtain the appropriate level of security clearance for their specific position before they are appointed. Applicants who are members of the FSFRC and whose current security clearance level meets or exceeds that of the position for which they have been selected, may be appointed upon completion of an anti-nepotism review. Applicants who are members of the FSFRC and whose current security clearance level does not meet or exceed that of the position for which they have been selected must work with post’s HR office to initiate the security clearance process. The FSFRC member must obtain a minimum of an interim security clearance at the appropriate level before they are appointed.
EPAP employees will complete the functional training necessary for their EPAP position through Foreign Service Institute (FSI) or at the Bureau of Medical Services (MED) as the case may apply. Completion of functional training before arriving at post is optimal; however, functional training may also be completed during the next available session. In this case, the Department of State will fund any necessary costs associated with travel, per diem, and salary during the functional training.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
EPAP applicants must submit an application package (see section “How to Apply” and “Required Documents”) which must include a USAJobs resume.
The USAJOBS resume serves as a basis for determining whether a candidate meets or exceeds the minimum qualification standards for EPAP positions. Therefore, candidates who are applying for multiple EPAP positions should ensure that their USAJOBS resume completely addresses each position’s required EPAP qualification standards. Only one USAJOBS resume (which must be created with the USAJOBS resume builder) will be accepted, even if the candidate is applying for several EPAP positions. In this case, address each EPAP’s qualification requirement by creating different sections related to the chosen EPAP area(s) in the resume.
Click on the tab “Documents” and then on the icon “Upload or Build Resume”. Be sure to include the following information:
Section “Add Work Experience” MUST include the following:
(a) paid and non-paid work experience, position titles, dates worked (include month and year), number of hours worked per week, and salary (optional);
(b) specific duties performed (i.e., fully describe the level and complexity of the work); and,
(c) name and contact information for current and/or previous supervisors.
Section “Add Education” MUST include the following:
(a) school or program name, country, major, minor, degree/level attained; and,
(b) relevant coursework, licensures and certifications.
For tips on writing a USAJOBS resume, please visit the USAJOBS Help Center and see our Step-by-Step Guide to Complete an EPAP Application on USAJOBS.gov on www.state.gov/flo/epap.
The regional bureaus will review application packages to confirm that applicants are eligible. Upon this confirmation, applications will then be forwarded to posts, or IRM, or MED, or OBO (as the case may apply) to confirm that applicants meet or exceed the EPAP qualification standards for each EPAP position for which they are applying. Only education and experience (professional or specialized per the chosen EPAP area), as documented and included in the application package will be considered. Incomplete application packages will be ineligible and no additional documents will be accepted once the vacancy announcement is closed.
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Background checks and security clearance
Drug test required
The documents listed below must be uploaded to "Gateway to State" by 11:59 p.m. Eastern Time on the closing date of this vacancy announcement. Upload and save all the documents as instructed under the tab “Other” from “Documents” tab of USAJOBS.Transfer your documents onto “Gateway to State” after you click “Apply.” You may modify your application before the vacancy closes, but note that if you upload new documents, you will override other applications. Applications submitted without the following documentation will be found ineligible:
1) USAJOBS resume prepared with the resume builder. No other resumes will be accepted.
2) One of the following documents which lists the name of the sponsoring employee, sponsoring agency, post of assignment for which you are applying, and your name as dependent: (a) assignment notification (TMONE); or (b) travel orders (TMFOUR); or (c) approved Foreign Service Residency and Dependent Report (Form OF-126) (which must be signed by an authorizing official with the confirmed post of duty). The sponsoring employee’s post of assignment must be the same location as the post at which you are applying. For positions at Priority Staffing Posts (PSPs), you must include the sponsoring employee’s assignment notification (TMONE), even though your name may not be listed. Please contact FLOASkEPAP@state.gov if your sponsoring employee is from a different agency and you have questions.
3) Legible copies of U.S. high school Diploma/GED Certificate (if relevant) or college/university that include your name, the institution name, degrees (if any) and year awarded, and course work completed. If transcripts do not include degree(s) awarded, include a scan of the diploma/degree with your transcripts. Transcripts should include education you believe is relevant to your application and/or demonstrates that you meet or exceed the EPAP qualification standards. This is especially important if undergraduate and graduate fields of study are different. Unofficial transcripts are acceptable provided they meet the above requirement.
Foreign education transcripts will not be accepted without an accompanying credential evaluation. In order to be credited, foreign education (i.e., education acquired outside of the U.S.) must be evaluated by a credential evaluation service recognized by the U.S. Department of Education, and the name, logo or seal of the credential evaluation service must be listed on the evaluation report. Applicants may request a credential evaluation report from one of the following credential evaluation services: (a) National Association of Credential Evaluation Services (NACES) www.naces.org association; or (b) Association of International Credentials Evaluators (AICE) www.aice-eval.org association. Credential evaluation reports are not free, and applicants are responsible for paying for the report. Applicants should submit copies of their foreign credential evaluation reports with their application packages, as well as copies of their foreign degrees and the related transcripts. See step 6 in Checklist.
4) Applicants for medical EPAP positions must include the requested certification as listed in the 2019 EPAP qualification standards (e.g., U.S. National MLS and MT certification; national certification and licensure in a U.S. state; U.S. RN license or equivalent).
5) Former or current EPAP employees seeking qualification based on EPAP experience must submit at least two Notification of Personnel Actions (SF-50s) to show that they have served in an EPAP position for 12 or more months AND Employee Performance Report(s) (EPR or JF-57) with a fully satisfactory or above performance rating for 12 or more months.
6) Employees wishing to request HPR (Higher Previous Rate) need to submit at least two SF-50s to show they served at least 90 days in a federal position.
7) Former U.S. DOS Information Management Specialists applying for an Information Management EPAP position must include a SF-50 verifying prior employment.
8) U.S. Veteran hiring preference is applied for candidates in the following order: (a) qualified AEFMs who are preference-eligible U.S. Veterans; (b) qualified AEFMs. EPAP applicants claiming U.S. Veteran hiring preference must submit one of the following with their application package: (a) most recent Member Copy Four of Certificate of Release or Discharge from Active Duty (Form DD-214); (b) letter from U.S. Department of Veteran’s Affairs; or (c) other supporting documentation. Applicants claiming conditional eligibility for U.S. Veteran preference must submit proof of conditional eligibility. If documentation is not received by 11:59 p.m. ET on the vacancy closing date, the U.S. Veteran preference will not be considered. For more information, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
For additional information on position grades, steps, and benefits, please visit the EPAP main page: https://www.state.gov/m/dghr/flo/c41174.htm
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Applicants must register on USAJOBS and create a USAJOBS resume with the resume builder. Once the USAJOBS registration process is complete and the resume has been finalized, applicants should select the “Apply Online” button which will transfer them to the “Gateway to State” site. Applicants should follow the “Apply Online” instructions at “Gateway to State” and answer the two sets of supplementary questions, the first set (“Eligibility”) is to confirm eligibility for federal positions and the second set (“Vacancy Questions”) is to determine your eligibility for EPAP. In question #16, applicants will select a regional bureau and then indicate for which EPAP position(s) they are applying. Applicants may only select positions at the post to which their sponsoring employee is or will be assigned. If there are no EPAP positions advertised at the sponsoring employee’s post of assignment, there is no need to submit an application. EPAP applicants must be at post within the six months that precede the date the EPAP position is scheduled to become available (but no later than December 31, 2019.)
Each bureau may only fill the number of EPAP positions allocated to them. Therefore, to give maximum flexibility to EPAP applicants and bureaus, more positions than the number actually available may be advertised. Please note that two MED positions are listed under EUR without specific posts. MED will consider all qualified applicants within before determining where positions will be assigned.
If an applicant’s response to any question indicates that they are not eligible to apply for EPAP positions, their application will not move forward in the recruitment process.
For this vacancy announcement, the applicant needs to upload all required supporting documents (see Required Documents section) and transfer them to the Department of State’s “Gateway to State” site as indicated. It is the responsibility of the applicant to verify that required documents have been successfully attached to the “Gateway to State” application (see below section “to view the status of an application’) prior to the closing date of this vacancy announcement. Applications received without the required documents will not move forward in the recruitment process.
Applicants should allow at least three hours for completion of the application package. Applicants are encouraged to submit their application in advance of the deadline and to confirm that all of the required documents are attached.
The application is automatically saved as applicants proceed through it. Should the application process be interrupted, applicants may return to it until it is submitted.
Paper applications and information sent by mail or fax WILL NOT BE ACCEPTED.
For technical problems with the USAJOBS site, please contact the Help Desk at firstname.lastname@example.org or (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. Eastern Time.
Application packages MUST be complete and MUST be received by 11:59 p.m. Eastern Time on the closing date of the vacancy announcement. No applications or documents will be accepted after 5:00 p.m. Eastern Time on the closing date of the vacancy announcement.
To view the status of an application:
- Sign into your USAJOBS account.
- Go to your "Applications," located on our home page.
- Review your list of "Application."
- Click on the "+" for more information.
- You will be transferred to the "Gateway to State" application detail screen.
- Under the "Vacancy Status" column, you will find the status of the vacancy announcement (e.g., if your application was received, if the vacancy is reviewed, if the application is referred etc.). Please note that all EPAP applications are reviewed and referred for eligibility and qualification determination.
- Under the "Application Status" column, you will find the status of your application (e.g., incomplete - Did not submit all required documents, or not Referred - Ineligible - Does Not Meet Minimum Qualifications or referred - Application Referred for Additional Consideration, etc.).
- Click the "Return to USAJOBS" radio button to return to USAJOBS.
Agency contact information
Family Liaison Office
AddressU.S. Department of State
2201 C St NW
Washington, District of Columbia 20520
The regional bureaus will determine whether applicants have demonstrated that they meet the eligibility requirements. A list of eligible EPAP candidates will be forwarded to posts, IRM, MED or OBO as appropriate, and they will each determine the qualification for each eligible applicant. Posts will conduct any required pre-employment testing and will interview qualified applicants who pass the required testing, in the following hiring preference order:
(1) AEFM who is also a preference-eligible U.S. Veteran;
Posts, IRM, MED or OBO as applicable, will notify candidates of the status of their EPAP application at the end of the recruitment process.
Successful EPAP candidates will be hired using the Family Member Appointment (FMA) hiring mechanism. The regulations governing FMAs are contained in 3 FAM 8120. Information on the FMA is available online: www.state.gov/m/dghr/flo/c21641.htm. For additional information, see the After Selection page: http://www.state.gov/m/dghr/flo/246125.htm.
EXPECTATIONS OF SELECTED APPLICANTS EPAP positions are full-time positions unless otherwise specified. As with all EFM appointments, availability may be a factor.
Selectees will be evaluated annually on the Employee Performance Report (EPR, Form JF-57).
Selectees will be required to complete mandatory functional training to fulfill the full range of their EPAP position responsibilities. See “After Selection” page here.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/529717600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.