This position is located in the Architect of the Capitol (AOC), Executive Director, U.S. Botanic Garden (USBG), Administrative Services Division. The Inventory Management Specialist will perform supply and inventory management functions for the USBG.
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Tour of Duty: Monday thru Friday, 8.5 hour shift between 7:00 A.M. and 5:30 P.M. (Hours may change due to Operational Needs of Management)
The U.S. Botanic Garden is comprised of approximately 70 positions organized into Administrative Division, Public Programs Division, Horticulture Division and an Operations Division serving physical facilities consisting of the Administration Building, Conservatory, National Garden, Bartholdi Park and the Production Facility at D.C. Village and providing memorable, educational experiences to over 1 million visitors a year.
- Compiles, analyzes and summarizes information relating to the designated supply requirements for the USBG. Develops plans to define stock levels and frequency of reordering through normal acquisition channels, lead-time, availability, storage or staging space, frequency of use and documentation requirements in order to provide installation support in buying, storing and transferring supplies.
- Evaluates supply requirements, analyzing relationships among organizational needs and objectives, costs and requirements in supply guides and related information sources. Resolves conflicts in customer descriptions of required items, recommends substitutions and advises about alternative acquisition approaches.
- Maintains inventory control records in an automated system for parts and supplies Monitors changes in rate of usage, cost and availability for established suppliers, alternative sources of supply and other activities in accounts requiring intervention, such as changes in pricing, accelerated or decelerated acquisition, notifications to seek additional vendors or other actions designed to support supply processing and distribution operations without interruption in the flow of materials.
- Weighs the impact of variables such as cost, existing policies and procedures, data processing requirements and other issues that influence the course of action taken. Analyzes information and traces the sequence of transactions to resolve questions; prepares entries for supply record systems; provide supply information, reports and services; and recommends actions to eliminate problems involved in delivering services to supply customers or in implementing policies.
- Assists with purchasing supplies, materials, tools and equipment. Responsible for procuring supplies, services and equipment through a variety of small purchasing methods and procedures. The work requires an in-depth knowledge of a variety of specialized purchasing methods and procedures to perform procurement actions. Meets with suppliers to discuss terms, special requirements, schedules, etc., resulting from the nature of item or service being purchased. Coordinates activities with Purchasing Agent.
- Serves in the capacity of Cardholder of the Government-wide Purchase Card and is responsible for safeguarding the purchase card and account number and assuring that the card is properly secured. Follows procedures outlined in Standing Operating Procedures for Using the Government-wide Commercial Purchase Card Service. The purchase card is used to pay for micro-purchases (supplies or services) following established policies and procedures. Reconciles the monthly statement and forwards the reconciled statement to the Approving/Certifying Official as directed.
- Orders supplies and materials as required by the USBG. Supplies include items such as brochures, tools, soil, mulch, first aid materials, chemicals and pesticides. Receives, stores and disburses items to staff as required. Maintains records of items ordered, received and issued.
- Maintains Accountable Property records for all divisions using established policies, procedures and guidelines. Creates and processes all disposition reports for damaged, retired and non-usable Accountable Property.
- Performs and coordinates physical inventory functions and inventory reconciliation, monitors custodial balances and recommends adjustments to inventory to correct imbalances. Reviews adjustments to records for accuracy and completeness. Analyzes computer rejects and takes actions to correct. Performs causative and physical searches to resolve discrepancies.
- Reconciles physical inventory with existing stock records maintained. Assists with the scheduling and monitoring of the inventory process. Establishes and maintains production statistics, which depict information on progress and/or evaluation of inventories. Coordinates actions between maintenance, inventory control, quality control and quality assurance activities to assure that the balances cited on file are kept current and reflect the actual physical posture of the stock.
- Serves as an interface between operating officials and procurement personnel to determine suitability and availability of items requested and to expedite action. Assists in determining new items to be stocked, to be phased out, etc.
Job family (Series)
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/526139100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.