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    Duties

    Summary

    The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the VA San Diego Medical Center (VAMC) in the Office of the Chief of Staff. The incumbent serves as the Secretary to the Chief of Staff (COS). The incumbent provides a wide variety of administrative and management support for the work performed in the Office of the COS. The incumbent provides cross-coverage for other members of the COS Office Team as well as other executive support staff.

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    Responsibilities

    Maintains controls of incoming correspondence, determines assignment to appropriate subordinate organizational offices and due dates, and tracks to ensure suspense dates are met. Screens incoming calls; determines which calls can be handled by Chief of Staff's subordinates or by employees in other offices and tactfully transfers them, as appropriate. Makes travel and local transportation arrangements and hotel reservations for the Chief of Staff using automated system tools. Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the Chief of Staff and supervisor. Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment. Receives, reviews, processes and/or composes correspondence, and is the office point of contact for all incoming and outgoing correspondence. Uses a computer to produce a variety of materials, i.e., correspondence, technical reports, briefings, tables and forms, as well as LiveLink, SharePoint, Task Tracking System, and other automated tools and systems to complete assignments.

    Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.


    Compressed/Flexible: Not Available
    Telework: Not Available
    Virtual: This is not a virtual position.
    Position Description/PD#: 11224-O
    Relocation/Recruitment Incentives is not Authorized
    Financial Disclosure Report: Not required.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    None

  • Job family (Series)

    0318 Secretary

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/523788900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.