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    Duties

    Summary

    This position serves as the personal secretary to the Associate & Assistant Director for the medical center. Serves as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of the unit. The duties require a knowledge of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skill that increases the effectiveness of others.

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    Responsibilities

    may include but are not limited to:

    • Handles many matters, including complaints that employees or patients feel warrant the supervisor's attention
    • Manages the executive team member's email inbox for assigned directorate
    • Assigns items to the appropriate personnel or organization for action/responses
    • Establishes internal suspense and maintains log of open taskers to aggressively manage the process to meet suspense dates
    • Maintains supervisor's calendar of events, reminding him/her of appointments
    • Furnishes briefs of subject matter and/or purpose of meeting
    • Schedules appointments
    • Accepts or declines invitations for the supervisor
    • Makes all necessary arrangements for travel, arranging schedule of visits, making transportation and hotel reservations, notifying organizations and officials to be visited
    • Verifies facts, figures, and funds availability related to travel
    • Serves as a buffer and acts as liaison between service chiefs, staff and senior executive
    • Obtains and monitors the use of supplies, equipment, or services for the office
    • Serves as a Government Purchase Card Holder and serves as the Fund Control Point clerk and enters and reconciles purchase orders
    • Other duties as assigned
    Work Schedule: Monday-Friday, 8:00 am-4:30 pm, subject to agency needs
    Compressed/Flexible: Not Available
    Telework: Not Available
    Virtual: This is not a virtual position.
    Position Description/PD#: Secretary (OA)/548-99950-A
    Relocation/Recruitment Incentives: Not Authorized
    Financial Disclosure Report: Not Authorized

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    None

  • Job family (Series)

    0318 Secretary

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/522500000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.